Mae Trac yn falch o bweru recriwtio ar gyfer

UK Health Security Agency

Gwybodaeth

The UK Health Security Agency (UKHSA) will be responsible for planning, preventing and responding to external health threats, and providing intellectual, scientific and operational leadership at national and local level, as well as on the global stage. UKHSA will ensure the nation can respond quickly and at greater scale to deal with pandemics and future threats.

Cysylltu

Address: 10 South Colonnade; London; E14 4PU

Darganfod rhagor

Swyddi Gwefan

Cynnal a chadw system

Bydd Y system trac.jobs yn cael gwaith cynnal a chadw hanfodol yn 18:00 on Dydd Mawrth 2il Medi 2025. Rydym yn disgwyl i'r gwaith gael ei gwblhau gan 22:00 on Dydd Mawrth 2il Medi 2025.

Yn ystod y cyfnod hwn, ni fydd yn bosibl pori swyddi, mewngofnodi i'ch cyfrif na chyflwyno ceisiadau am swyddi.

Closed

Cyf: 919-HM-62005003-EXT ID y swydd wag: 7313597

Deputy Director, Portfolio Office & Business Partnering

Closed for applications on: 24-Gorff-2025 00:02

Statws y swydd wag: Closed

Closed for applications on: 24-Gorff-2025 00:02

Lleoliad

Gwefan: UKHSA Core Locations
Tref: London, Birmingham, Leeds, Liverpool
Cod post: E14 4PU
Major / Minor Region: Llundain

Math o gontract a phatrwm gwaith

Contract

Parhaol

Oriau

Llawnamser
Rhannu swydd
Gweithio hyblyg

37.5 awr yr wythnos

Cyflog

Cyflog: £81,000 - £117,800 per annum, pro rata
Cyfnod cyflog: Yn flynyddol
Gradd: (Civil Service: Senior Civil Servant (SCS) 1)

Arbenigedd

Prif leoliad: Digital and Data

The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

UKHSA’s remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation’s expert national health security agency UKHSA will:

Prevent: anticipate threats to health and help build the nation’s readiness, defences and health security
Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health
Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks
Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise
Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Key responsibilities will include:

Developing, maintaining and monitoring the portfolio level end-to-end delivery plan and support investment cases, ensuring prioritisation alignment with Strategy and policy, the business plan and priorities
Leading the Portfolio Delivery Team of PMO professionals across planning, reporting, risk management analysis, governance and assurance. Set, maintain and enforce delivery standards for CDO across Planning, Reporting and Risk Management
Managing and improving the effective and reliable provision of areas such as business analysis, user experience, digital PMO, PM, delivery management, demand management & requests for change
Collaborating to further develop and implement a robust and timely demand management methodology governing new major project requests and change requests; assess and maintain oversight of the viability, affordability, and sequencing of Technology change initiative requirements.
Defining and leading the CDO Governance framework and manage and deliver the portfolio assurance plan and pipeline targeting a rolling programme of assurance activities.
Increasing the likelihood and confidence of delivering the desired objectives & outcomes, through chairing of regular Portfolio Governance forums, (e.g.: DDAT Forum) and challenging programmes accordingly.
Being the Centre of Excellence for delivery methodology, tools and templates; advising and supporting other delivery professionals. Support technical programme delivery across CDO and the wider UKHSA (including portfolio management and change board) embedding, managing, and championing appropriate standards, policies, procedures and governance.
Establishing and embedding high quality effective management reporting for CDO performance metrics, new demand, the Book of Work and change initiative forecasts.
Portfolio Performance & Controls – assessing risk and issue management at portfolio level, analysing and identifying major trends and working with the Project SROs and Leads and PMOs to put in place mitigating action at the portfolio level. Ensure mitigations are in place and resolved through negotiated agreement
Deputising for Director of Digital and Data with respect to decisions as they pertain to IT Business Partnering, strategic requirements gathering, business focussed launch and change management.
Leading, managing, and developing all G6 direct reports, and ensuring that UKHSA’s culture and ways of working are embedded across all direct and indirect reports.
Leading the team ensuring they work closely with senior colleagues to embed, communicate, and deliver our Technology strategy, and ensure it continues to meet and reflect the needs and requirements of our evolving business. You will be the voice of the business, and advocate and influence strategic digital and technology decisions across UKHSA to achieve value for money and alignment with digital and technology service design principles.
Being responsible for ensuring your team support UKHSA in the delivery of its objectives, enabled and influenced by digital and technology capabilities. You will take the lead in developing trusted, influential relationships that both support and challenge UKHSA in its digital thinking and be a trusted internal strategic partner.
Working with Architecture and Standards, helping shape and influence digital roadmaps and business plans at a directorate, group and department level, ensuring that the development of digital solutions and capabilities support the needs of UKHSA and aligns to the Agency’s strategies

This role will influence the following key stakeholders:

Internal

Director of Digital and Data
CEO (where appropriate)
UKHSA Heads of Functions (e.g. in Chief Operating Officer, Chief Medical Adviser and Chief Scientific Officer Groups)
Chief Data Office Directors and Deputy Director peers

External

Government departments and organisations e.g. Government Digital Service
Academic leaders and research bodies
Devolved Administrators, Departments and Organisations
International bodies and Government
Private sector leaders

Selection Criteria

Essential

Have a degree in Computer Science, Information Technology, or any other related field. An equivalent of the same in practical experience is also acceptable for the position

Experience of executing a programme of work to deliver required scope within time, cost, and quality

Financial management, forecast assessment and action planning, setting and managing a budget to an agreed forecast, managing risks and opportunities, and working in the context of demonstrating value for money

Substantial experience in an organisation-wide, senior portfolio management and programme delivery position, together with project and change management methodologies. Demonstrable experience of setting the portfolio and delivery priorities across an extensive technology estate

Able to lead authorship of key programme documentation, such as business cases, benefits realisation, and government gateway reviews

Strong drafting skills (briefings, submissions) with the ability to communicate succinct, meaningful narratives and conclusions to both internal and external senior stakeholders

Excellent interpersonal and stakeholder management skills, a proven commitment to collaboration, and the ability to communicate often complex information easily and simply, with diplomacy and tact, to all levels, including directors and senior management

Experience of working in multi-discipline change teams to produce measurable costed solution impacts

The ability to work under pressure with multiple tasks in a dynamic and fast-paced environment and adjust approaches to meet extremely short and conflicting deadlines – bringing teams and suppliers along in a collaborative and inclusive way

Stage 1: Application & Sift

Success profiles

You will be required to complete an application form. You will be assessed on essential criteria, and this will be in the form of -

an Application form (‘Employer/ Activity history’ section on the application)
a 1000 word (maximum) Supporting Statement

This should detail how you meet the essential criteria referencing evidence of your experience and skills

You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V –please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible). Please do not email us your CV.

Please do not exceed 1000 words. We will not consider any words over and above this number.

Shortlisting:

If we receive a large number of applications an initial sift against key essential criteria will be conducted:

· Substantial experience in an organisation-wide, senior portfolio management and programme delivery position, together with project and change management methodologies. Demonstrable experience of setting the portfolio and delivery priorities across an extensive technology estate

· Excellent interpersonal and stakeholder management skills, a proven commitment to collaboration, and the ability to communicate often complex information easily and simply, with diplomacy and tact, to all levels, including directors and senior management

· The ability to work under pressure with multiple tasks in a dynamic and fast-paced environment and adjust approaches to meet extremely short and conflicting deadlines – bringing teams and suppliers along in a collaborative and inclusive way.

Unfortunately, late applications will not be considered.

If you are successful at this stage, you will progress to interview & assessment

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a remote interview.

This vacancy is being assessed using Success Profiles. The interview will consist of Technical, Experience and behaviour - based questions

The Behaviours tested during the interview stage will be

· Seeing the Big Picture

· Changing and Improving

· Leadership

· Communicating and Influencing

You will be asked to prepare and present a 5 minute presentation. The subject of this will be sent to you prior to interview.

Interviews will be held week commencing 11 August 2025. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Successful candidates must pass a disclosure and barring security check. 

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Security Clearance.

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 5 years as the role requires Security Check (SC).

UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.

This role is being offered as hybrid working based at any of our Core HQ’s. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ’s (Birmingham, Leeds, Liverpool, and London)

IMPORTANT - PLEASE READ

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Link below:

Artificial intelligence and recruitment | Civil Service Careers

This is a Non-Reserved post under the Civil Service Nationality Rules. To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently of and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks.

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

For more information on job nationality requirements and the right to work in the UK, see the Civil Service Nationality rules (opens in a new window) and the UK Visas and Immigration rules (opens in a new window)

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.

The Civil Service pay structure and progression is different from NHS Agenda for Change (AfC), most local authority pay grades and other systems that have annual pay increments. For further details, please refer to the Information Sheet- Starting Salaries & Benefits attachment.

For AfC or Medical/Dental posts, you must have the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence of previous service whilst we are conducting pre-employment checks to determine your starting salary.

For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment.  You may be able to take this role up as a Secondment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan which you will need your department to agree. You cannot take the post up as a fixed term. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA’s Pay policy. 

Given the nature of the work of the UKHSA, as a Category 1 responder under the Civil Contingencies Act, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment.

Late Applications will unfortunately not be considered.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equality of opportunity. The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via  email:  [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here.

Reserve List - If more than the required number of suitable candidates pass the interview criteria, you may be kept on a reserve list for 12 months subject to your agreement. You may be contacted, in merit-order, if similar roles with closely matching essential criteria become available and the department choose to appoint from a reserve list.

The panel will assess if candidates meet the requirement of the role first, using a specific benchmark system. If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

Interview expenses will not be reimbursed.

UKHSA is required to check employment and/or education history covering three consecutive years. Please ensure you give details of at least two different referees, even if you were employed in one company for three years or more.

If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

 Benefits of working at UKHSA include:

Generous annual leave:
-26 days for the first 5 years of continuous service
-28 days after 5 years of continuous service
-32 days after 10 years of continuous service
-Plus public holidays and one privilege day for the King’s birthday
Access to a generous Defined Benefit pension scheme with employer contributions.
Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving.
Access to a retail discounts and cashback site.
We also promote flexible working patterns (part-time, job-share, condensed hours). UKHSA views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they are able to enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including working from home, compressed hours and job sharing.
We also offer a generous maternity/ paternity and adoption leave package.

Hybrid Working

UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.

As a hybrid worker, you will usually spend a minimum of 60% of your contracted hours (averaged over a month) working at one of UKHSA's locations (approximately 3 days a week pro rata) and the rest of your time working from home.

Disability Confident Scheme

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria at sift to ensure these candidates are invited to interview.   If you wish to be included in this scheme please tick the box on your application form.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.

To help you during the recruitment process, we will take into account any reasonable adjustments that could help you.

An adjustment is a change to the recruitment process or an adjustment at work.

This is separate to the Disability Confident Scheme.

If you need an adjustment to be made at any point during the recruitment process you should:

Contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police Check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and could be time accrued over that period.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Security Vetting

Please check the Security Clearance needed for the role and follow the link for more information:

https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.