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United Lincolnshire Teaching Hospitals NHS Trust
About
The United Lincolnshire Teaching Hospitals NHS Trust (ULTH) is one of the largest trusts in the country. Through four main hospitals we provide a comprehensive range of hospital-based medical, surgical, paediatric, obstetric and gynaecological services to the 700,000 people of Lincolnshire.
We provide a wide range of healthcare services delivered by 8,600 highly trained staff and volunteers. Our services cost over £400m each year to provide and we invest around £18m each year in improving our clinical services by replacing and upgrading our medical equipment, modernising our estate and facilities and improving our information and technology infrastructure. In an average year, we treat more than 180,000 A&E patients, nearly half a million outpatients and almost 100,000 inpatients.
Contact
- Address
- Recruitment Service
- Lincoln County Hospital
- Greetwell Road
- Lincoln
- Lincolnshire
- LN2 5QY
- Contact Number
- (01522) 597736
(IMS) Catalogue System Manager - Band 5
Accepting applications until: 03-Dec-2025 23:59
Vacancy status: Open
Accepting applications until: 03-Dec-2025 23:59
Key details
Location
- Gwefan
- Lincoln County Hospital (TBD with Successful Applicant)
- Cyfeiriad
- Greetwell Road
- Tref
- Lincoln
- Cod post
- LN2 5QY
- Major / Minor Region
- Lincolnshire
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Full time - 37.5 hours per week (Monday - Friday, 8am - 4pm)
Salary
- Cyflog
- £31,049 - £37,796 Per Annum
- Cyfnod cyflog
- Yearly
- Gradd
- (NHS AfC: Band 5)
Specialty
- Prif leoliad
- System Management
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
- Patient-centred – Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
- Safety – Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
- Excellence – Striving to be the best that we can be. Innovating and learning from others.
- Compassion – Caring for patients and their loved ones in ways we would want for our friends and family.
- Respect – Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULTH team.
We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.
Our Board have recently agreed a new vision statement – “Outstanding Care Personally Delivered” – stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So, what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.
Types of flexibility could include:
- Part-time - less than 37.5 hours per week.
- Off-site/remote working - working from home or other sites for part or all the week.
- Compressed hours – usually full-time hours but over fewer days or shifts.
- Staggered hours – having different start and finish times.
- Set shift patterns – to allow for predictability
- NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
- Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there is more.
- Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
- Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
- Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
- Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life. Visit beinlincolnshire.com to find out more.
Trosolwg o'r swydd
We have a wide Procurement team at United Lincolnshire Teaching Hospitals, comprising a Clinical Procurement Team & Clinical Procurement Specialist Team, Non-Clinical Procurement Team, Operational Procurement Team, Capital, Estates & Facilities Procurement Team and the Supply Chain/Materials Management Team. We have a newly created Inventory Management System Team which reside under Deputy Head of Supply Chain and works alongside the Supply Chain Team. We are seeking to appoint the IMS Catalogue System Manager to work as part of this newly formed team and to assist the procurement vision to deliver state of the art Inventory Management and Catalogue Systems. The IMS Catalogue System Manager will play an active role in supporting the management and delivery of the new Inventory Management System (IMS) project in support of the Trust's business and service objectives.
Responsibilities to Support the IMS Project by managing the new Catalogue solution which includes but is not limited to: -
· Creating/Deleting user profiles, managing contract and product changes in the system and managing reports
· Managing reports for their contribution to business decisions
· Managing contract and product changes in the system
· Managing the Trust-Supplier relationship on behalf of the Organisation
This role will require operational working at all Trust sites.
Advert
We are searching for a hard working individual who is looking for an exciting new challenge and wants to be part of the new Inventory Management System and Catalogue Solution at ULTH.
You will support the Deputy Head of Supply Chain and the IMS Business Change Managers by managing the Catalogue Solution and maintaining information flow from fellow clinical, non-clinical and operational procurement teams. You will also working closely with the IMS Inventory System Manager to ensure system integration is at maximum efficiency at all times.
The scope of operational work managed by this team is significant – encompassing the full roll out and maintenance of an inventory management system and catalogue system across ULTH. The department already maintains the highest standards of stock management across all areas of the hospital from Theatres to A&E and beyond but is looking to revolutionise current methodologies to transform the control and flow of consumables entering and leaving the hospitals. This newly created team will lead the support for internal stakeholders by managing the inventory system, the e-catalogue and enacting meaningful operational and strategic change by generating ideas for savings and service improvement for patients, whilst ensuring we meet the Trust values and standards.
Gweithio i'n sefydliad
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Swydd-ddisgrifiad a phrif gyfrifoldebau manwl
Have a look at the job description and if you like what you see then apply today. Don’t miss this fantastic opportunity to work with a great team in a supportive environment within a great institution.
If you are enthusiastic and would relish a new challenge, we want to hear from you. We do not need you to have any public sector experience - what we need is a passion for business change and improvement, an understanding of inventory management, a proven track record and a desire to want to join a talented team and come on the journey we are about to take. You will ideally have previous experience with Catalogue or IMS Systems and/or Supply Chain Management and have the ability to make a difference in this role. Data management will be important for this role and the various responsibilities it holds.
ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer. We are committed to transforming our organisational culture by actively committing to implementing the Trust Single Equality Scheme, and other policies, such as the Dignity in Care policy and the Dignity at Work policy. We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve. We will strive to provide an environment in which people want to work and to be a model employer leading in good employment practice.
We are a People Promise exemplar site, for more information on the NHS People Promise - NHS England » Our NHS People Promise
As a responsible employer ULTH would encourage staff wishing to join the Trust to take up the COVID vaccination as this continues to remain the best line of defence against COVID19
Please note that we do not accept CVs.
Due to the high volume of applications we receive, ULTH reserves the right to close this advert prior to the closing date.
We welcome applications from the UK Armed Forces Community. On the application form please tick “Member of the Armed Forces Community” if the below applies to you.
You are:
- A Service Leaver
- A Veteran
- A Military Reserve
- A Cadet Force Adult Volunteer
- Partner/Spouse of those Serving NB: partners/spouses are only eligible whilst their partner is serving in the Armed Forces
All new employees will be subject to a charge for the DBS check that is required for the post. The Disclosure & Barring Service application form (formerly CRB) will be provided by ULTH and the fee will be deducted from your salary over a 3 month period.
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete.
Applicant requirements
Person specification
Qualifications
Meini prawf hanfodol
- General Education up to GCSE/A Level/Diploma or equivalent NVQ level (including Maths and English) or equivalent standard.
- Educated to Degree Level or equivalent experience.
- Evidence of ongoing personal and management development
Meini prawf dymunol
- Qualification in Project Management such as PRINCE2 Foundation Qualification
- Corporate membership of relevant Professional Body
- Extensive knowledge and experience of delivering and maintaining data systems
Previous Experience
Meini prawf hanfodol
- Experience of handling personal / confidential information in accordance with Data Protection Act.
- Working knowledge of procurement and performance management of contracts.
- Experience of effective team working and stakeholder relationship management.
- Experience of developing effective systems for efficient and effective administration.
- Maintaining accurate records using configuration management.
- Experience of generating reports and providing management information to support organisation decision making.
- Experience of working closely with leadership of varying seniority.
- Arranging meetings, training, and/or events
Meini prawf dymunol
- Experience of working within the NHS or in a large and complex commercial organisation
- Experience operating within or supporting a procurement and/or supply environment.
Evidence of Particular: - Knowledge - Skills - Aptitudes
Meini prawf hanfodol
- Understanding of system management, including creating and maintaining user profiles.
- Excellent verbal and written communication and document presentation skills.
- Proven organisational skills and ability to work to tight deadlines.
- Good team player with well-developed interpersonal skills.
- Good analytical skills with the ability to analyse situations where more than one solution is possible.
- Ability to communicate and create relationships at all levels in the organisation including at times across departmental and organisational boundaries.
- Active listening skills.
- Excellent time management and organisational skills with the ability to plan and prioritise own workload to meet and deal effectively with conflicting deadlines.
- Excellent knowledge of Microsoft Office applications including Word, Excel, PowerPoint, Teams, and SharePoint with ability to grasp new technology.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: • Patient Centred • Safety • Compassion • Respect • Excellence
Meini prawf dymunol
- An understanding of catalogue management data systems.
- Working knowledge of stakeholder engagement and effective communication.
- An understanding of Supply Chain Management processes.
Specific Requirements
Meini prawf hanfodol
- Ability to travel across sites/county as required.
Further details / informal visits contact
- Enw
- Stuart Scatliffe
- Teitl y swydd
- Stores and Materials Management Site Manager
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
Please don't hesitate to reach out for an informal chat or if you have any questions or queries regarding the role.
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