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NHS Business Services Authority
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The NHSBSA values and respects the diversity of its employees, and aims to recruit a workforce which reflects our diverse communities. We welcome applications irrespective of people’s age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including an invitation to the first stage of the selection process and consideration of reasonable adjustments for people who have a disability.
The NHSBSA will not normally re-engage a former employee in any capacity including in a self-employed/consultancy capacity; through an agency; in a temporary or permanent post or to a supply list, for a period of 12 months after the redundancy date.
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Part IX Pharmacy Technician and Secretariat
Accepting applications until: 28-Dec-2025 23:59
Vacancy status: Open
Accepting applications until: 28-Dec-2025 23:59
Key details
Location
- Gwefan
- NHSBSA Bridge House
- Cyfeiriad
- 152 Pilgrim Street
- Tref
- Newcastle
- Cod post
- NE1 6SN
- Major / Minor Region
- Tyne and Wear
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Full time
- Flexible working
- Home or remote working
Salary
- Cyflog
- £31,049 - £37,796 per annum
- Cyfnod cyflog
- Yearly
- Gradd
- (NHS AfC: Band 5)
Specialty
- Prif leoliad
- Pharmacy Technician
Trosolwg o'r swydd
We are seeking an experienced, GPhC-registered, Part IX Pharmacy Technician and Secretariat to join our Medicines Data Pharmacy Support Team. This newly created role offers a unique opportunity to unite specialist pharmaceutical insight with key administrative responsibilities. You’ll be supporting Part IX processes by evaluating medical device applications and providing an efficient secretariat function for the DHSC Part IX Independent Advisory Panels, all of which ultimately contribute to NHS patient care.
You should be highly motivated and skilled at managing your own workload, with a strong background in community pharmacy or other NHS settings. You’ll need the ability to analyse complex information, applying sound judgement to formulate effective solutions. Strong communication skills and a persuasive and diplomatic approach are essential. The post holder will need to be flexible and responsive, and able to handle sensitive NHS and government matters with discretion. In return, you will be part of a collaborative, multidisciplinary environment that provides opportunities to gain valuable experience and develop a distinctive skillset.
What do we offer?
• 27 days leave (increasing with length of service) plus 8 bank holidays
• Flexible working
• Flexi time
• Hybrid working model
• Career development
• Active wellbeing and inclusion network
• Excellent pension
• NHS Car lease scheme
• Access to a wide range of benefits and high street discounts
Advert
The provision of an efficient secretariat function for the Part IX Independent Advisory Panels (IAPs), on behalf of the Department of Health and Social Care (DHSC), is a key responsibility of this role. You’ll coordinate meetings, prepare and distribute materials, maintain governance and confidentiality standards, and capture clear and accurate minutes of decisions and actions. Alongside this, you’ll process and evaluate applications from manufacturers and suppliers for the listing of their medical devices within Part IX of the NHS England and Wales Drug Tariff. This will also include the collection, processing, and monitoring of information related to products within Part IX, and ensuring their correct representation within the NHS Dictionary of Medicines and Devices (dm+d).
In this role you will work closely with other pharmacy specialists and technical colleagues, and with external stakeholders such as DHSC policy leads and IAP clinical experts. Initially supported with comprehensive training and guidance from colleagues, you’ll then progress to a mixture autonomous and collaborative working, with the aim of supporting patient care by ensuring that appropriate medical devices are made available for prescribing via FP10 prescription.
Gweithio i'n sefydliad
Here at the NHS Business Services Authority (NHSBSA), what we do matters.
We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we’re proud to be part of something meaningful, that touches millions of lives.
We design our services around customer needs and place people at the heart of our organisation. That’s why when you join us, you’ll be empowered and supported to help your career grow.
As one of the UK’s Best Big Companies to work for, we’re connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.
We strive to offer a fantastic colleague experience, where every colleague is heard, supported and respected. Wellbeing, diversity and inclusion is at the centre of this, and you can join our Lived Experience Networks who help us bring our authentic selves to work.
We’re committed to being a flexible employer and we try to offer a working pattern that suits you where possible, through hybrid working, flexible hours and more.
Alongside a competitive salary with pay progression, we offer a people-centric benefits package, connecting you to the rewards and benefits you value most!
Ready to join us in delivering business service excellence to the NHS, helping people live longer, healthier lives? Apply today and see where the NHSBSA can take you.
We are people connected to care.
Swydd-ddisgrifiad a phrif gyfrifoldebau manwl
1. Liaising with DHSC colleagues, Part IX IAP members, and other internal and external stakeholders, regarding Part IX applications and related processes. For example, to clarify requirements, relay information, and answer queries or information requests – escalating when appropriate to senior Part IX Pharmacy Specialists or the DHSC policy team.
2. Assisting senior Part IX staff in activities undertaken on behalf of the DHSC and ensuring effective communication regarding medical devices, which may be complicated and/or controversial, is undertaken with Community Pharmacy England, manufacturers, suppliers and other internal and external stakeholders.
3. Using pharmaceutical knowledge to research and compile information to inform the content of the Drug Tariff and the dm+d. Supporting patient care by ensuring this information is accurate and therefore enabling the correct decisions are made on the available devices. Examining a variety of information sources and identifying any necessary amendments/additions/deletions. Inputting and quality assuring amended data.
4. The evaluation of Part IX medical device applications, including the assessment of the potential impacts on prescribing data, patient care and primary care reimbursement.
5. Advising a specialised team of medicines data staff in the day-to- day activities relating to the evaluation of medical devices and their suitability for listing in Part IX of the Drug Tariff and prescribing in primary care
6. Providing an efficient secretariat function on behalf of the DHSC, contributing to the success of Part IX Independent Advisory Panels (IAPs) and Part IX renewal and application processes. This includes working closely with IAP clinical experts and DHSC policy leads to complete various operational and administrative tasks alongside the coordination and smooth running of IAPs. Tasks include:
i. Ensuring data protection and governance policies are followed, including collation and verification of conflicts of interest, gathering of panel member confidentiality paperwork, and completion of other required documentation.
ii. Organising, collating and supplying panel members with correct pre-meeting materials, confirming relevant policies, and planning and scheduling of meetings for panel members.
iii. Being a highly skilled minute taker with the ability to capture clear and accurate panel meeting minutes to provide a true reflection of meetings, including decisions, rationale and actions taken. This includes accountability for the driving of actions agreed at panel meetings, and the presentation of minutes for any escalations or appeals.
7. The production of reports to assist with the appraisal of Drug Tariff Part IX applications, which may require further consultation with the DHSC, NHS England and other internal and external stakeholders.
8. Ensuring internal and external websites are up to date with key service, operational and contact information.
9. Demonstrating a commitment to develop flexible matrix working in a non-line management role such that the broad base of skills and experience of all staff are utilised to maximum benefit of the organisation and the individual.
10. Participating in organisation-wide working groups appropriate to the post-holder’s expertise and experience.
11. Assisting with both long- and short-term planning within own work area and positively driving forward the development, management and performance of the team in accordance with plans.
12. Being responsible for the identification and implementation of policy, procedure, and service developments in support of the NHS BSA Business Strategy and Department of Health and Social Care initiatives.
13. Being an authorised signatory for expenditure (requisitions, invoices, expenses and payroll) up to £1,000.
14. Day to day non-line management of a group of staff including significant input to appraisal, performance monitoring and Personal Development Plan creation and execution.
Applicant requirements
Person specification
Personal Qualities, Knowledge and Skills
Meini prawf hanfodol
- Good understanding of the Drug Tariff and NHS reimbursement and remuneration policy within Primary Care.
- Able to use word processing, spreadsheet and database software.
- Able to assess and analyse complex information and/or products using judgment in the formulation of a solution.
- Accurate and organised with the ability to meet stringent deadlines, prioritising and delegating as appropriate.
- Able to work independently within broad guidelines.
- Excellent oral and written communication skills.
- Persuasive and diplomatic.
- Able to concentrate for prolonged periods.
- Flexible and adaptable.
- Good presentation skills.
- Able to liaise with various stakeholders
Meini prawf dymunol
- Familiarity with Microsoft IT packages.
- Able to formulate plans which cover a range of complex activities including target setting, prioritisation and delegation in non-line management relationships.
Experience
Meini prawf hanfodol
- Significant demonstrable experience of pharmacy practice in NHS primary or secondary care.
- Administrative experience.
Meini prawf dymunol
- Experience of technical writing.
Qualifications
Meini prawf hanfodol
- BTEC or equivalent NVQ level 3 qualification in Pharmaceutical Sciences.
- Member of the General Pharmaceutical Council.
Meini prawf dymunol
- Degree or equivalent in a science-based subject.
- Administrative qualification.
Further details / informal visits contact
- Enw
- Dean Trainer
- Teitl y swydd
- Senior Specialist Pharmacy Technician
- Cyfeiriad ebost
- [email protected]
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