Administrative Support Officer (People team)

Job overview

Administrative Support Officer (People Team) | Band 4 |Temporary until June 2026 | Secondment or Bank Contract considered, where appropriate

Part time (up to 3 days) or full time considered for right candidate; we are committed to flexible working arrangements that suit both you and the organisation

Priority will be given to internal candidates of NHS Devon & NHS Cornwall and Isles of Scilly (CIoS).

Are you someone who thrives in a fast-paced, changing environment? Do you love working with spreadsheets, have a knack for IT, and pride yourself on your excellent attention to detail? If so, we want you on our team!

Devon Integrated Care Board (ICB) is embarking on a significant period of transformation as we cluster with NHS Cornwall and Isles of Scilly (CIoS) ICB. We’re aligning our structures, processes, and teams to ensure we’re fit for the future. This is more than just a structural change, it’s a rare opportunity to help shape the future of how we work and support our people. It’s a critical and exciting time to join us.

About the role
In this pivotal role, you’ll primarily support NHS Cornwall and Isles of Scilly (CIoS), in maintaining key HR systems (such as ESR), supporting the development of online HR information, and ensuring our People Team processes are delivered efficiently. You’ll be a central point of contact for workforce data and the day‑to‑day administration that underpins our People services.

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What you’ll do
Create, maintain, and administer HR databases and spreadsheets, including IRIS  

Maintain and update establishment control processes to ensure accurate and up-to-date workforce information  
Carry out payroll administration, including processing timesheets, contract variations, and related documentation  
Administer new starter, contractual change, and leaver processes to support timely and accurate workforce transactions  
Support the ICB’s redeployment process, including reviewing and authorising vacancies in line with system redeployment protocols  
Ensure accurate and secure retention of information within individual personnel files . 

Support the smooth running of the HR office, including actioning correspondence, and providing general administrative support to the team

Updating calendars, arranging and supporting administration of organisational change related meetings, as required.
Assist with the collation and production of regular or ad hoc reports  
Provide excellent customer service to internal and external stakeholders

Working for our organisation

Devon Integrated Care Board (ICB) is embarking on a significant period of transformation as we cluster with NHS Cornwall and Isles of Scilly (CIoS) ICB. We’re aligning our structures, processes, and teams to ensure we’re fit for the future. This is more than just a structural change, it’s a rare opportunity to help shape the future of how we work and support our people. It’s a critical and exciting time to join us.

Eligibility to Work in the UK – Important Information  
NHS Devon does not currently hold a sponsorship license to support visa applications. We have been able to successfully meet our recruitment needs without the requirement for visa sponsorship.  As such, we are only able to consider applications from candidates who already have the appropriate legal right to work in the UK at the time of application.  We are committed to fostering an inclusive and diverse workforce and welcome applications from all qualified individuals who meet this requirement.  Thank you for your understanding.