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Blackpool Teaching Hospitals NHS Foundation Trust

About

 

 

Contact

Address
Blackpool Victoria Hospital
Whinney Heys Road
Blackpool
Lancashire
FY3 8NR

Find out more

Jobs Website
Open
Ref: 382-COR10-26 Vacancy ID: 7781101

Executive Assistant

Accepting applications until: 05-Mar-2026 23:59

Open

Accepting applications until: 05-Mar-2026 23:59

Location

Blackpool Teaching Hospitals NHS Foundation Trust
Trust Headquarters, 2nd Floor Blackpool Victoria Hospital Whinney Heys Road Blackpool,
Blackpool
FY3 8NR
Lancashire

Contract type & working pattern

Permanent
Full time - 37.5 hours per week

Salary

£31,049 - £37,796 Per annum
Yearly

(NHS AfC: Band 5)

Specialty

Executive Assistant

Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.

Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance.  Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored. 

 

Job overview

The Executive Assistant will provide efficient, comprehensive, and confidential administrative support to the Executive Secretariat. The post holder will help ensure the smooth organisation of Executive commitments across a broad range of duties, liaising with staff at all levels, external agencies, and members of the public. The role requires professionalism, excellent organisational skills, and the ability to manage sensitive information while supporting the effective running of the Trust’s Executive functions.

Please note, this advert may close early if a high volume of applications are received.

 

Advert

Main Duties of the Job

  • Provide a first‑class, confidential administrative service to the Executive Team and act as their primary point of contact.
  • Manage the Executive’s diary, appointments, and scheduling, ensuring efficient use of time and appropriate prioritisation.
  • Receive and manage sensitive, confidential, and sometimes complex information, ensuring appropriate communication to staff and stakeholders.
  • Handle enquiries from patients, the public, staff, and external organisations with tact, diplomacy, and initiative.
  • Plan, organise and support meetings, seminars, Board committees, and briefings, ensuring agendas, papers, and logistical arrangements are in place.
  • Take formal minutes, prepare accurate notes, and support follow‑up actions.
  • Draft correspondence, reports, agendas, strategies, and action plans on behalf of the Executive.
  • Support the wider Trust Headquarters team in meetings, report preparation, and coordination across directorates as required.

Working for our organisation

Blackpool Teaching Hospitals NHS Foundation Trust is a large, integrated provider of acute and community services to the 445,000 population of the Fylde coast health economy and the estimated 11 million visitors to the seaside town of Blackpool. With patients and families at the heart of all we do, we are committed to creating a culture that empowers our staff and inspires us all to deliver first class clinical care. We form a central part of the Healthier Fylde Coast Integrated Care Partnership and our progressive approach to partnership working in the area provides an enviable opportunity to redesign and deliver services that meet the challenges of today’s health system.

We are not underestimating the challenges facing today’s health system but believe there are the foundations here in Blackpool to deliver truly excellent, integrated services that can make a major impact on the lives of the thousands of people we serve.

 

Detailed job description and main responsibilities

Communication & Confidentiality

  • Communicate effectively with staff at all levels, external agencies, and members of the public, often involving sensitive or contentious information.
  • Maintain strict confidentiality in all aspects of the role.

Administrative & Executive Support

  • Provide high‑quality administrative and secretarial support, including document creation, audio typing, transcribing minutes, and preparing presentations.
  • Manage diaries, arrange 1:1s, coordinate meetings, and ensure relevant documents are prepared and distributed.

Planning & Organisation

  • Organise complex activities involving senior leaders, partner organisations, and external bodies.
  • Prioritise a demanding workload and make decisions when executives are unavailable.

Information Management

  • Collate information from internal and external sources to draft responses, brief executives, and advise on priorities.
  • Handle incoming correspondence, screen issues, and escalate urgent matters appropriately.

Meetings & Events

  • Organise meetings, seminars, and events, ensuring all facilities, equipment, and speakers are in place.
  • Produce agendas, supporting documents, and meeting papers for the Board, committees, and senior stakeholders.

Team & Corporate Responsibilities

  • Support the Trust Headquarters team in corporate events, Board activities, and cross‑directorate coordination.
  • Participate in forums and working groups to help improve organisational procedures.

General Trust Responsibilities

These include requirements relating to:

  • Quality and customer care
  • Confidentiality and Data Protection
  • Health and Safety
  • Equality & Diversity
  • Mandatory training
  • Safeguarding
  • Sustainability

Person specification

Qualifications

Essential criteria
  • Educated to Degree Level in Business Administration or equivalent experience.
  • Excellent working knowledge of Microsoft Office packages, including Outlook, Word, PowerPoint, and Excel

Experience and Skills

Essential criteria
  • Substantial secretarial/administrative knowledge and experience working to a senior manager/director in a busy office environment.
  • Significant experience of implementing and setting up office systems necessary to attain high standards of secretarial and administrative practice.
  • Experience of committee work including minute taking skills
  • Evidence of handling sensitive situations effectively and confidentially
Desirable criteria
  • Evidence of working at Board/Board Sub- Committee level

Personal

Essential criteria
  • Ability to use Microsoft office software to an advanced level for the production of letters, reports and presentations.
  • Flexible and adaptable
  • Ability to work in a busy open plan office environment, in a changing environment.
  • Confidentiality
  • Can be persuasive with internal and external contacts to achieve desired outcomes.
  • Ability to manage and plan own workload and take initiative, determine priorities and work to tight deadlines.
  • Ability to work as part of a team and can organise others to deliver an outstanding service.
  • Ability to establish and maintain relationships with key internal and external colleagues

Documents

Further details / informal visits contact

Name
Andrea Cobb
Job title
Business Manager/ Senior Executive Assistant
Email address
[email protected]
Telephone number
01253 953722
Veteran Aware
No smoking policy
Defence Employer Recognition Scheme (ERS) - Silver
Disability confident employer

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