Payroll Transactions Officer
Closed for applications on: 13-Mar-2026 16:13
Vacancy status: Closed
Closed for applications on: 13-Mar-2026 16:13
Key details
Location
- Site
- St Anne's House
- Address
- 729 The Ridge
- Town
- St Leonards-on-Sea
- Postcode
- TN37 7PT
- Major / Minor Region
- East Sussex
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £27,485 - £30,162 per annum, pro rata
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Corporate
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
Job overview
East Sussex Healthcare NHS Trust is looking for a highly motivated and enthusiastic full time Payroll Transactions Officer to join our dedicated team of Finance professionals.
You will be a self-motivated, pro-active individual with a positive attitude and good communication skills. You will be able to flexibly manage your workload and provide a full service as a dual role in both the Payroll Liaison and Accountancy Services teams.
Careful use of Trust systems both manual and electronic, to ensure accuracy of data. Store and share information in accordance with department protocols, Trust Information Governance Policy and Data Protection Legislation.
To act as a point of liaison between Financial Services and SBS and improving the accuracy of the General Ledger (GL). Support the resolution of pay related queries, prepare the relevant interface files for staff expenses, validate weekly/monthly deduction and payment files and reconcile pay related control accounts
Advert
To support the process of resolving any pay or staff expense related queries and improving the accuracy of the information that generates a payroll transaction. To create interface files to be shared with the Sussex Health and Care Payroll Hub to facilitate payment of staff expenses and the weekly / monthly payroll.
To lead on the process of reconciling any pay of staff expense related control accounts, investigating and resolving any queries and ensuring accuracy in any balance being held.
Working for our organisation
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Detailed job description and main responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person specification
Qualifications
Essential criteria
- • Educated to GCSE level or equivalent including English and Maths (Grade C and above)
- • Evidence of financial accounting experience in a large/complex organisation
- • NVQ level 4 / Association of Accounting Technicians (AAT) Technician level or equivalent level of experience
Desirable criteria
- • Payroll Diploma
- • ECDL or alternative IT qualification
Experience
Essential criteria
- • At least 2 years NHS Payroll experience or equivalent large complex organisation or knowledge and experience of computerised payroll systems
- • Experience of maintaining appropriate audit/management controls
- • Experience of technical accounting, capital accounting and/or financial management experience in the NHS or other large complex organisation
- • Experience of analysing and investigating financial data
Desirable criteria
- • Equivalent experience working in a multi-disciplinary payroll or finance department
- • NHS Accounting Experience
Skills
Essential criteria
- • Excellent customer service and communication skills both verbal and non-verbal
- • Highly numerical with strong excel and MS office skills, attention to detail and the ability to manipulate, interrogate and understand financial and payroll data
- • A good range of financial and other analytical and problem-solving skills and the ability to recommend appropriate change
- • Ability to work collaboratively, working within and outside of a team environment
- • Ability to balance the requirement for periods of concentration with the need to deal with interruptions and a change in focus at short notice
- • Good IT skills including knowledge of Microsoft Office – Word, Excel and Outlook
- • Understanding of expenses both NHS and HMRC
- • Ability to work collaboratively, working within and outside of a team environment
- • Ability to balance the requirement for periods of concentration with the need to deal with interruptions and a change in focus at short notice
Desirable criteria
- • Knowledge of NHS Employers Handbook Terms and Conditions
- • Good knowledge of Accounting Standards
Other
Essential criteria
- • Ability to deal with staff and Managers on a strictly confidential basis
- • Ability to manage self and exhibit personal skills, including self-awareness, self-management, and drive for improvement, always maintaining a positive and enthusiastic attitude
- • Able to work under extreme pressure daily and meet strict and conflicting deadlines
- • Able to deal effectively with aggressive or abusive staff and handle fraught situations tactfully
- • Reliable work record
- • Able to travel independently between sites as required in an efficient and timely manner
- • DBS clearance if applicable
- • Evidence that personal behaviour reflects Trust values
Further details / informal visits contact
- Name
- Sharon Vidler
- Job title
- Payroll Liaison Manager
- Email address
- [email protected]
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No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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