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Oxford Health NHS Foundation Trust

About

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes. We focus on delivering care as close to home as possible.

Contact

Address: Trust Headquarters; Warneford Hospital; Warneford Lane; Headington; Oxford; Oxfordshire; OX3 7JX
Contact Number: 01865 901000

Find out more

Jobs Website

Open

Ref: 267-BM Vacancy ID: 7837638

CMHT Team Administrator

Accepting applications until: 15-Apr-2026 23:59

Vacancy status: Open

Accepting applications until: 15-Apr-2026 23:59

Location

Gwefan: Saffron House
Tref: High Wycombe, Buckinghamshire
Cod post: HP11 1NH
Major / Minor Region: Oxfordshire

Contract type & working pattern

Contract: Permanent
Oriau: Full time - 37.5 hours per week

Salary

Cyflog: £27,485 - £30,162 Per annum pro rata
Cyfnod cyflog: Yearly
Gradd: (Band 4)

Specialty

Prif leoliad: Administrative Services

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role. Please refer to the job description, person specification and guidance notes attached to this vacancy to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview. You should ensure that you clearly address these within your application to maximise your chances of being selected.

Key Responsibilities:

To provide comprehensive and efficient administrative support to the CMHT across East and West services.
To play a key role in the management and processing of referrals within the service.
To undertake appointment booking, outcome recording and follow-up actions in line with service procedures.
To ensure accurate data input and maintenance of electronic patient record systems in accordance with Trust policies and information governance standards.
To respond to telephone, email and written enquiries from families, patients and professionals in a professional, confidential and sensitive manner.
To produce high-quality documentation and correspondence using Microsoft Office applications in line with Trust corporate standards.
To support the smooth running of the administrative function across East and West teams.
To provide cross-cover within the administrative team during periods of annual leave, sickness or other absence.
To maintain strict confidentiality at all times in line with Trust policies and safeguarding requirements.

All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
Employees are expected to undertake mandatory and statutory training related to their role.
We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Person specification

Qualifications

Meini prawf hanfodol

High level knowledge of Microsoft Word/Outlook/Excel/ PowerPoint
Secretarial training to the level of NVQ2 or equivalent experiencw
Word processing/touch typing

Meini prawf dymunol

ECDL training
Working knowledge of email systems and RiO

Experience

Meini prawf hanfodol

Administration or secretarial experience
Experience of working with confidential documents

Meini prawf dymunol

Other admin or secretarial experience
Experience of using digital transcribing solutions

personal qualities

Meini prawf hanfodol

Excellent communication and organisational skills
Ability to prioritise workload and use own initiative
Ability to work effectively in a busy environment
Ability to produce good quality correspondence and reports

Meini prawf dymunol

Ability to compile and draft reports
Ability to minute meetings

Documents

Further details / informal visits contact

Enw

Agnieszka Dec

Teitl y swydd

Performance & Administration Manager

Cyfeiriad ebost

[email protected]

Rhif ffôn

01865901344

Gwybodaeth i gefnogi eich cais

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.