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Manchester University NHS Foundation Trust

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Ref: 349-CSS-7906917-RL4 Vacancy ID: 7906917

Pharmacy Invoicing Clerk

Accepting applications until: 07-Apr-2026 23:59

Open

Accepting applications until: 07-Apr-2026 23:59

Location

Oxford Road Campus
Oxford Road
Manchester
M13 9WL
Manchester

Contract type & working pattern

Permanent
Part time - 15 hours per week

Salary

£24,937 - £26,598 per annum, pro rata
Yearly

(NHS AfC: Band 3)

Specialty

Pharmacy

Trosolwg o'r swydd

The MFT Pharmacy department is looking for an enthusiastic individual to join our well-established Procurement Team based at the Oxford Road Campus.

Communication is key and the post holder will liaise both internally within Pharmacy colleagues and externally with suppliers.  Knowledge of dealing with Pharmacy orders/invoices is required along with raising and resolving queries. You must be computer literate, able to create and manipulate spreadsheets, with excellent attention to detail and accuracy  when  working under pressure to deadlines.    The ideal candidate will be forward thinking and motivated, a problem solver who is adaptable, flexible and willing to learn new skills.  

 

Advert

Accurately check invoices and process them on the pharmacy stock control system to ensure they are consistent with the goods  received by the Pharmacy department. 

Highlight possible order/receipt errors to colleagues for correction .

Identify invoice charge errors (e.g. over/under charges, over supply, excessive delivery fees) and lodge queries with suppliers .

Accurately record invoice queries and credits 

Regularly follow up outstanding queries to ensure timely resolution.

Scrutinise monthly provider statements .

Investigate and resolve queries that arise in respect of unpaid invoices and payment discrepancies .

Effectively ensure the Trust is reimbursed appropriately .

Ensure all transactions are processed through the pharmacy computer systems for complete accurate record keeping and reporting purposes .

Develop a good working knowledge of pharmacy and finance systems

Gweithio i'n sefydliad

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.
With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.
Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.


At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.

 
Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.
At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading.   So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification.  This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’.  Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

 
Use of Artificial Intelligence (AI) in your application


Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU—for our patients, our communities, and each other.
As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application—especially personal statements and responses to role-specific questions—is written by you.  This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.
Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive.  We look forward to receiving your application.

 
Diversity Matters


MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.  As an inclusive employer, we are here to support you.  If you have any special requirements to help you with your application, please contact the manager named below. 

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Person specification

Qualifications

Meini prawf hanfodol
  • Maths and English GCSE or equivalent
  • Appropriate NVQ Level 3 or Association of Accounting Technicians Intermediate level or ECDL Advanced Level or equivalent experienc
Meini prawf dymunol
  • RSA grade II Typing
  • ECDL

Knowledge and Experience

Meini prawf hanfodol
  • Experience of working with a computerised “accounting” package
  • Data processing
  • Understanding of the NHS and the Trust Financial Regime or previous knowledge of financial procedures and practices
  • Knowledge of finance computer systems
Meini prawf dymunol
  • Previous employment in related area e.g. procurement and stores office
  • Previous use of other pharmacy stock control system
  • Knowledge of all applications found in “Microsoft Office”
  • Knowledge of:  Stock take  Stock rotation
  • Previous use of EDI ordering and invoicing system
  • Previous working in an administrative / office environment
  • Providing training, advice and guidance to other members of staff

Documents

Further details / informal visits contact

Enw
Michelle Pilkington
Teitl y swydd
Pharmacy Technical Operations Manager(Procurement)
Cyfeiriad ebost
[email protected]
Rhif ffôn
0161 291 5393
Gwybodaeth i gefnogi eich cais

Lynn Wardlaw

[email protected]

Tel no: 0161 291 5393

 

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