Inventory Operative
Closed for applications on: 26-May-2026 00:00
Vacancy status: Closed
Closed for applications on: 26-May-2026 00:00
Key details
Location
- Site
- Royal Brompton Hospital
- Address
- Sydney St
- Town
- London
- Postcode
- SW3 6NP
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (no)
Salary
- Salary
- £31,554 - £33,270 per annum inclusive of Inner London HCA
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 3)
Specialty
- Main area
- Supply Chain
- Interview date
- 01/06/2026
Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.
Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.
Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions.
Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.
In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’.
The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
We have one of the most ambitious capital investment programmes anywhere in the NHS.
Job overview
Guy’s & St Thomas NHS Foundation Trust
Guy’s and St Thomas’ is one of the largest hospital trusts in the country, with a staff of almost 11,000, a turnover of over £600 million and 900,000 patient contacts a year.
The Trust comprises two of London’s oldest and best known teaching hospitals. The hospitals have a long history, dating back almost 900 years, and have been at the forefront of medical progress and innovation since they were founded. Both hospitals have built on these traditions and continue to have a reputation for excellence and innovation.
Department Information
The Procurement department is part of the Finance directorate. A team of 87 staff supporting Trust staff manage all Income and Expenditure. The Procurement team specialise in Port folio management, Supply Chain and non catalogue purchase.
Please note due to high response rate we sometimes close adverts early and we advise you apply as early as possible.
Advert
1. Job Summary
· Responsible for the provision of the Trust internal supply chain services e.g. Inventory Management System, receipts, distribution and/or Supply Chain (EDC) using computerised receipts, storage and/or bar-coded data capture systems.
· Work in collaboration with clinical budget holders ensuring that the clinical supplies are managed effectively in line with end user requirements.
· To follow the systems replenishment processes, escalating supply issues to the Trust Help Desk
2. Key Relationships
- Internal: Divisional General Manager and clinical staff across the Trust, Procurement and Supply Chain colleagues.
- External: Suppliers of Medical Products, ie NHS Supply Chain, Courier companies, Contractors
Further section
Abide by the Trust’s core behaviours for staff and all other Trust policies including standing financial instructions, research governance, clinical governance, patient and public involvement, codes and practices, and health and safety policies
Other duties
Undertake any other duties commensurate with the grade as requested.
This job description is intended as a basic guide to the scope and responsibilities of the post and is not exhaustive. It will be subject to regular review and amendment as necessary in consultation with the post holder.
The following statement forms part of all job descriptions:-
The post holder is required to follow Trust policies and procedures which are regularly updated including:
Working for our organisation
The following items are in Job Description document:
Confidentiality / Data Protection / Freedom of Information
Information Governance
Equal Opportunities
Health and Safety
Infection Control
Risk Management
Flexible Working
Safeguarding children and vulnerable adults
Sustainability
Smoking Policy
Review of this Job Description
Detailed job description and main responsibilities
1. Duties and Responsibilities
· To be up-to-date with the Procurement Department’s Supply Chain programme and procedures.
· To receive stock, unpack and replenish stores (Omnicell SupplyX) or store rooms (remote access items and EDC) in relevant wards and clinical departments whilst ensuring that stock rotation is carried out continuously. Ensuring at all times that all stock management procedures are followed, including receipting in DataScope.
· Transport supplies securely to different locations across the Trust.
· Ensuring that all heavy and large supplies are transported safely, using the provided equipment.
· Ensure that deliveries are correct against the requisition/ Purchase Order number, including unit of issue, investigate discrepancies and resolve queries.
To Arrange via the service supervisor, uplifts request credit where necessary for the relevant department.
· Provide customer service as required to the role, including managing the Help Desk service.
· Analyses data regarding stock levels, orders, deliveries, receipts, lost/damaged items, repairs or returns.
· To participate/ comment on the development of all service policies and procedures relevant to the role.
· Responsible for ensuring that the appropriate procedures, policies and legislation are followed at all times when transporting and storing contained hazardous substances.
· Responsible for ensuring that all data is correctly entered onto the procurement Supply Chain systems.
· Provide advice and guidance to ward/ department budget holder on how best practice for stock management, escalate to the department manager where required.
· Advise ward/ department budget holders on any stock level changes required to ensure that they achieve an efficient stock management system, including participating in PAR level reviews.
· To be responsible for annual stock takes in line with Trust requirements.
· Responsible for meeting all of Stock management KPI’s, including 100% scan EDC areas.
· Responsible for stock rotation and expiry management on a monthly basis.
· Responsible for reporting all expired lines to the Senior Supply Chain manager every month.
· Responsible as required for training new staff as required, on EDC or Omnicell SupplyX system replenishment and management processes.
· To assist ward and department managers in managing their purchases and levels of stock.
· To operate as the liaison officer between ward and clinical departments and all sections of the Procurement Department.
· To work with ward or dept staff to maximise cost effectiveness where conflicting priorities are the issue.
· The post holder is required to follow Trust policies and procedures which are regularly updated including the ones listed below.
Applicant requirements
Person specification
Qualifications/ Education
Essential criteria
- 3 GCSE’s A-C, including being numerically competent.
- NVQ level 3
Desirable criteria
- Chartered Institute of Purchasing & Supply (CIPs) foundation stage
- equivalent experience
Previous experience
Essential criteria
- Experience of working in a multi disciplinary supply chain environment ~ automated stock management systems, stock control, supplies delivery
- Experience in a customer services background and must be able to meet pre-set schedules and deal with queries efficiently.
Skills/Knowledge/ Ability
Essential criteria
- Good communication skills written and verbal.
- Good listener, understand others’ needs.
- Good interpersonal skills, liaise at all levels in the shared service, persuade and negotiate.
- Accurate and methodical approach.
- Problem solving skills, work on own initiative, work unsupervised.
- Experienced MS Office system user, including, Word, Excel and Access
- Ability to organise and prioritise own & teams workload and meet strict deadlines.
- Strong sense of quality, being able to lead by example, Achiever - makes things happen
- Accountable, takes responsibility for own work and supports others accomplishing their work.
Desirable criteria
- Knowledge of the Procure to Pay process, including Oracle e-Business systems receipting.
- Interpretation and Analytical skills of procurement data.
Physical Requirements
Essential criteria
- Move between different areas of the hospital, move products, lift boxes, counting in different areas, repetitive tasks.
Further details / informal visits contact
- Name
- Alexandre Nunes Cunha
- Job title
- Deputy Supply Chain Manager
- Email address
- [email protected]
- Telephone number
- 07971075874
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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