Administrator - Personal Assistant
Accepting applications until: 02-Jul-2026 23:59
Vacancy status: Open
Accepting applications until: 02-Jul-2026 23:59
Key details
Location
- Site
- Blackpool Stadium
- Address
- Seasiders way
- Town
- Blackpool
- Postcode
- fy1 6jx
- Major / Minor Region
- Lancashire
Contract type & working pattern
- Contract
- 9 months (Fixed Term or Secondment)
- Hours
- Part time - 30 hours per week (Working across a working week)
Salary
- Salary
- £28,392 - £31,157 Pro rata
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Administration
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.
Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.
Job overview
Job title Personal Assistant (PA)
We are seeking a proactive and highly organised Personal Assistant to provide seamless support to our team. The ideal candidate will be a proactive problem solver with exceptional communication skills, tasked with managing schedules, handling confidential information and ensuring daily operations run smoothly.
Advert
The post holder will provide a confidential, comprehensive and personal assistant service to the ICS – Integrated services Neighbourhood Division senior management team. A proactive approach is expected with the planning, coordination and documentation of meetings and projects that the managers are responsible for developing.
Working for our organisation
Working for the NHS offers a robust benefits package, including a comprehensive salary one of the UK's most generous pension schemes add a minimum of 27 days annually plus bank holidays full stop staff enjoy flexible working options career development opportunities extensive high street discounts and health and wellbeing support
Detailed job description and main responsibilities
Key Responsibilities
· Diary management: Proactive manage calendars, scheduling meetings, appointments, and travel arrangements
· Administration: Handle inbox management, document preparation, and office administration task.
· Communication: Act as the first point of contact for internal and external stakeholders.
· Support: Provide an ad hoc support, including organising organizing meetings and taking minutes where required.
· Requirement: Proven experience is a Personal Assistant, Executive assistant or similar administrative role excellent management skills.
· Requirement: Excellent organisational time management strong proficiency in Ms office high level of integrity and confidentiality ability to work independently under pressure
Person specification
Education and Qualifications
Essential criteria
- Educated to A Level/NVQ level 3 (to include GCSE or equivalent in English Language) or demonstrate equivalent experience.
- Typing/WP RSA III/ ECDL or equivalent or demonstrate equivalent experience.
Desirable criteria
- Shorthand/speed writing.
EXPERIENCE & KNOWLEDGE
Essential criteria
- Highly proficient in the use of computing software packages including Microsoft Office applications e.g., Teams, Outlook, Word & Excel.
- Experience of diary management.
- Experience in arranging committee/high level meetings & events including producing meeting agendas, collating, and distributing meeting papers and minute taking.
- Experience of working within complex teams.
- Experience of developing and maintaining databases.
- Producing high quality documentation in line with policies and guidelines.
- Experience of maintaining confidential records and file management.
Desirable criteria
- Minimum of 12 months experience working within an NHS or local health authority setting.
- Proven experience in the use of hospital computer systems – EMIS, Malinko, HISS, NEXUS
- Experience of requisition raising and stock ordering.
SKILLS & ABILITY
Essential criteria
- Demonstrate a proactive and positive approach to work duties.
- Solution-focused with a creative approach to problem solving.
- Key attention to detail helping to ensure delivery of high-quality work.
- Ability to work as part of a team and independently, without direct supervision.
- Demonstrate excellent communication skills – both written and verbal.
- Ability to deal with complex and sensitive information.
- Ability to work autonomously using own initiative.
- Demonstrate the ability to prioritise workload in order to meet tight deadlines/achieve key targets
- Demonstrate a flexible approach to working to meet the needs of the service.
- Professional appearance.
Desirable criteria
- Demonstrate knowledge of the Trust’s divisional set-up.
- Knowledge of the Trust’s Complaints process.
- Car driver with access to vehicle or suitable alternative transport arrangements.
Further details / informal visits contact
- Name
- Alison Ricchiuti
- Job title
- Clinical Associate Directorate Manager
- Email address
- [email protected]
- Telephone number
- 01253954389
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