Trac proudly powers the recruitment for
King's College Hospital NHS Foundation Trust
About
We are one of London's largest and busiest teaching Trusts, with a strong profile of local services primarily serving the boroughs of Lambeth, Southwark and Lewisham.
Our specialist services are available to patients across a wider catchment area, providing nationally and internationally recognised work in liver disease and transplantation, neurosciences, haemato-oncology and foetal medicine.
Source - Trust Website
Clinical Pharmacy Technician-Omnicell System Administrator Lead
Accepting applications until: 09-Aug-2024 23:59
Vacancy status: Open
Accepting applications until: 09-Aug-2024 23:59
Key details
Location
- Gwefan
- King's College Hospital
- Cyfeiriad
- Denmark Hill
- Tref
- London
- Cod post
- SE5 9RS
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Permanent
- Oriau
- Full time - 37.5 hours per week
Salary
- Cyflog
- £51,488 - £57,802 per annum including HCA
- Cyfnod cyflog
- Yearly
- Gradd
- (Band 7)
Specialty
- Prif leoliad
- Pharmacy
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,500 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.
Trosolwg o'r swydd
Job Summary
The post holder will work across clinical locations with Automated Dispensing Cabinets (ADCs) to deliver
patient care. The Clinical Pharmacy Technician - Ward Omnicell System Administration Lead post is
responsible for the maintenance and clinical optimisation of Automated Dispensing Cabinets (ADCs) in order
to ensure the safe, efficient and timely distribution of medication to patients.
The post holder is responsible for leading the delivery of a robust training programme in line with the Trusts’
nursing and pharmacy Omnicell training strategy. The post holder is also responsible for the development
and maintenance of ongoing compliance and performance reports using MedX, Omnicentre and EPIC
generated reports. These reports will be used to inform Key Performance Indicators (KPI’s) for managing
system performance and user compliance for sharing at a wide range of nursing and pharmacy forums
In addition, the Clinical Pharmacy Technician – Ward Omnicell System Administration Lead is responsible
for the day to day server management and catalogue management ensuring the Omnicell system is reflective
of actual activity and mirrors EPIC inventories both in pharmacy and for locations with ADCs.
The post holder will be accountable to the Chief Pharmacist on all matters relating to the Omnicell systems.
The post holder will manage the KFM IT Support Officer post.
Please refer to the full job description for further information about the post.
Advert
To provide a clinical service to patients across Automated Dispensing Cabinet (ADC) locations supporting
the medicines management.
To apply sound professional judgment to issues related to medicines use as required in conjunction with
relevant senior pharmacists.
Post holder is responsible for ensuring consistent clinical area ADC optimisation is undertaken so as to
help ensure patient safety, decrease likelihood of missed doses and to assist with efficient workflows for
nursing and medical staff
To be responsible for maintaining the day to day running of Omnicells at both hospital sites ensuring any
hardware or software issues are dealt with in a timely manner
Gweithio i'n sefydliad
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Omnicell System Administration and Clinical Area Optimisation
Post holder is responsible for ensuring consistent clinical area ADC optimisation is undertaken so as to
help ensure patient safety, decrease likelihood of missed doses and to assist with efficient workflows for
nursing and medical staff
To be responsible for maintaining the day to day running of Omnicells at both hospital sites ensuring any
hardware or software issues are dealt with in a timely manner
To be responsible for checking the server each day to ensure all Omnicells are connected and working
appropriately
To assist pharmacy and nursing teams to investigate Omnicell CD stock discrepancies
To lead on investigating and closing any Omnicell related Inphases or Inphases where Omnicell reports
are required to assist with the investigation
To process all stock list amendments and ensure that the EPIC inventory is updated thereby aiding the
safe and secure ordering of medicines. This can include multiple stock list amendments at once that may
be time sensitive.
To work with the Procurement and Distribution Team to co-ordinate Omnicell bin reconfigurations forline
changes including pack size changes , stock list amendments and large scale contract updates
To maintain and develop a master product file on the Omnicell server ensuring drug level mapping is
correct and in line with the EPIC and Robot catalogues
To review and amend PAR, re-order and critical levels for CD and non CD lines at the request of principal
pharmacists or as part of regularly, planned stock optimisations
To contribute to the delivery of projects around the improvement and or the expansion of the number of
Omnicells
To ensure that business continuity plans are maintained and up to date in the event of system and or
server failures
To provide regular audits on the systems, identifying issues and resolving or escalating at the appropriate
pharmacy and or nursing forums
To resolve operational issues with end users, external & internal stakeholders as required, making
recommendations where there is no precedent, resolving conflict where necessary. This may include
issues with the server.
To delegate appropriately to the wider pharmacy team at either of the hospital sites when widespread
changes are required
To work collaboratively with the Procurement and Distribution Team to ensure product barcodes are
assigned for all Omnicell items
To work with the Data Lead Pharmacist on the Development of the Trusts’ Data Performance Centre,
undertaking any UAT that may be required
Pharmacy Procurement and Distribution
To support the Procurement and Distribution Team operationally as deemed appropriate by the Lead
Pharmacy Technician or Pharmacist – Procurement and Distribution
To deputise for the Pharmacy Procurement and Distribution lead for all Omnicell Related tasks in their
absence as deemed
To ensure all appropriate Procurement and Distribution and Pharmacy Staff are trained in the
necessary components of Omnicell System Administration and Clinical Area Optimisation to ensure
service continuity in the absence of post-holder.
To work as a Senior Procurement and Distribution Pharmacy Technician/ as part of the weekend
service
To work collaboratively with the Pharmacy Procurement and Distribution Team and the Clinical
Pharmacy teams to optimise stock lists
To develop and contribute to Omnicell focused KPIs to highlight areas of focus
To work closely with the Operational and Procurement Pharmacy Technician in ensuring clinical area
optimisation is undertaken and reported on a cyclical basis
Technical Support
To troubleshoot issues related to ADC’s. If issues cannot be resolved remotely, a site visit must be
undertaken
To manage the Pharmacy Omnicell support staff who is responsible for hardware issues
To Co-ordinate the annual Preventative Maintenance of cabinets undertaken by the Omnicell and
pharmacy Omnicell support staff
To advise the Pharmacy Emergency Planning team, Trusts Tactical team and or pharmacy site lead of
the appropriate contingency plans in the event of scheduled or unplanned Omnicell downtimes
Liaising with IT for Server upgrades, migrations or issues
To be responsible for server restarts, where warranted
To be responsible for managing the various Omnicell shared email inboxes
To be responsible for timely management of incidences raised via the KFM incident portal
To troubleshoot issues from staff both in and outside of the department relating to ADC systems
Reporting
To be responsible for reporting Omnicell and MedX related issues to Omnicell via the helpdesk, recording
the tickets centrally and managing the follow up
To be responsible for collating and distributing ward adherence reports both in and outside the
department. This may be done using the Omnicell Web based reporting interface (MedX)
To synthesise and analyse qualitative and quantitative data, complex facts and situations, and sometimes
conflicting evidence in order to provide options and solutions.
To record and collate all relevant data to enable the reporting of KPIs
To lead/assist on audits
To provide any Omnicell related reports to the department and trust in a timely manner
Financial/Resource Management
To provide advice to the Finance Directorate on the interpretation of Omnicell derived data
To provide advice to the Finance Directorate on the interpretation of Omnicell data
To constantly strive for value for money and greater efficiency in the use of resources and ensure that
they operate in recurrent financial balance year on year.
To provide efficiency and return on investment updates when required in whatever format is requested
To input into the development of business cases for further ADCs as appropriate. To support the
Associate Chief Technician for Procurement & Distribution in monitoring drug expenditure across ward
areas, implementing changes / policies to control expenditure as required.
Develop ADC top-up rota and review on a constant basis to ensure omnicells are resupplied in a
resource effective manner.
To help infer frequency of cycle counting to ensure effective use of pharmacy staffing resource
To ensure cycle counting is adhered to by all trained pharmacy staff involved to ensure accuracy of
EPIC generated orders
Information management
To participate in the general development of the departments IT infrastructure
To ensure there are effective systems of governance within function and role.
To ensure that data used to support service improvement has the appropriate checks before being used
and ensure that any data quality issues are fed back via the appropriate channels
To communicate clearly the information requirements of projects and use analytical skills to articulate
requirements and present end product as needed
Staff management and training
To be the lead support to all system Super Users including providing training, mentoring and system skill
development.
To work collaboratively with the Procurement and Distribution teams at both sites, to train the Supply
Chain (KFM) staff who are responsible for delivery and put away of the items to be stocked into Omnicells
To develop and maintain training materials and training rotas for the purpose of training staff on the safe
and effective use of pharmacy Omnicell cabinets
To ensure all associated Standard Operating Procedures (SOPs) are up to date and are periodically
reviewed and updated
To line manage the pharmacy support staff, including the delegation of appropriate tasks
To support the education and training of staff within the Medicines Distribution & Automated Ward
cabinets Service
To be responsible for adding new users to the system and also responsible for removing staff who have
left the Trust both in a timely manner.
To actively participate in any training necessary to acquire the necessary skill to assist in the configuration
and maintenance of the department’s server, database and automated dispensing cabinets
To be a line manager if departmental needs require so
To assist with the management of the pharmacy Procurement and Distribution team including covering
for the advanced technician for stores and distribution in their absence. Roles associated with covering
include but are not limited to the following:
Maintaining the cycle count rota
Liaising with KFM to ensure portering runs are carried out efficiently
Co-ordinating drug recalls
To respond to and enacting any stock list change requests as appropriate
To be responsible, with management support, for your own personal development and to actively
contribute to the development of colleagues.
To transfer expertise and knowledge as appropriate
To promote an open, transparent and accountable culture at all times across the Trust where lessons are
learnt and widely implemented across the Trust.
IMPORTANT
- Check your email account regularly as this is how we will communicate with you
- If you delete the job from any of your accounts, you may be prevented from accessing further communications
- To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
- Please provide email addresses for referees where possible
- Click here to see the range of benefits we offer
- Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
- All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
- Due to a high volume of applications, this advert might close before the displayed closing date. It is therefore recommended that you apply promptly
King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications
King's Health Partners Academic Health Science Centre Website
King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Invterview and Supporting Statement
Meini prawf hanfodol
- Registered Pharmacy Technician with the General Pharmaceutical Council
- Mandatory CPD to maintain fitness to practice.
- A proven track record of service improvement
Meini prawf dymunol
- Information Analyst experience
- Experience with using Omnicell automated drug cabinets at a super user level
Further details / informal visits contact
- Enw
- Mahleek Salawu
- Teitl y swydd
- Specialist Pharmacist Procurement and Distribution
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 02032996452
Start your application
You must sign in to a Trac account before you can apply for this job.
Sign in
Create an account
Create your account and apply for your new job!