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King's College Hospital NHS Foundation Trust

About
We are one of London's largest and busiest teaching Trusts, with a strong profile of local services primarily serving the boroughs of Lambeth, Southwark and Lewisham.
Our specialist services are available to patients across a wider catchment area, providing nationally and internationally recognised work in liver disease and transplantation, neurosciences, haemato-oncology and foetal medicine.
Source - Trust Website
Contact
- Address
- King's College Hospital
- Denmark Hill
- London
- SE5 9RS
- Contact Number
- 0203 299 9000
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Research Administrator Neuroscience
Closed for applications on: 25-Sept-2024 09:20
Vacancy status: Closed
Closed for applications on: 25-Sept-2024 09:20
Key details
Location
- Site
- Denmark Hill Site
- Address
- Coldharbour works , 245A Coldharbour Lane, Brixton
- Town
- London
- Postcode
- SW9 8RR
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Fixed term: 5 months (5 months from actual start date)
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £29,485 - £31,088 per annum, including high cost allowance
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 3)
Specialty
- Main area
- Research & Development Neuroscience
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.
We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.
Job overview
We are seeking a motivated administrator at Band 3 level post to work within the EUROPAR team in the neuroscience division at KCH and the International Centre of Excellence in Parkinson’s care and research. The EUROPAR team is focussing on research in Parkinson’s disease, mainly in academic studies as well as commercial trials. The successful applicant will take up a full time post to help with research and clinical trial based studies within the remit of nervous systems disorders with a focus on a project on Advancing Parkinson's Disease Wellness Status including setting up a training program for health care professionals in Indonesia and other underserved countries.
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The successful person will also possess excellent English communication skills in written and verbally, organisation and administrative skills and has experience in medical terminology. You will be required to work on your own initiative, be able to communicate well and have an adaptable and flexible approach to your work.
Indonesian language skills are of advantage, accuracy and attention to detail are paramount.
The post holder will work under the supervision of Professor K Ray Chaudhuri, (clinical lead for Nervous systems sub-speciality, London South CRN and Director of R and I, KCH) and Alexandra Rizos, Neuroscience Research Manager and EUROPAR European manager for academic trials in Parkinson’s.
Working for our organisation
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
Detailed job description and main responsibilities
The post holder will be responsible for the provision of an effective administrative service to the agreed members of the Neuroscience Research Team. The post holder will ensure confidential and sensitive information is kept secure.
The post holder will work independently and follow the policies and procedures for the division. The post holder will also be expected to use their own initiative and keep line manager and senior colleagues informed.
This is a role with lots of variety and ad hoc demands and so the post holder will possess excellent time management and planning skills.
The post holder will ensure consistent and professional administrative support to the Neuroscience Research Team. This will require flexibility, the use of initiative and a very high degree of organisational skills.
The post holder will primarily support a project on Advancing Parkinson's Disease Wellness Status including setting up a comprehensive package of education and training in movement disorders for health care professionals from Indonesia and other underserved countries.
1. Administrative
1.1. Responsible for the organization and maintenance of filing systems within the Department; inputting information/patient activity onto any computerized systems and ensuring accurate retrieval and distribution of information.
1.2. Responsible for sending letters to patients and managing the referral database.
1.3. The nature of the job requires the post holder to be dealing with confidential and sensitive information related to patients and staff. The post holder will ensure this information is kept confidential and secure in line with Trust policies.
1.4. Managing the patient referral database, contact patients and keeping the logs up to date.
1.5. To assist in ad-hoc tasks to support various developments, projects and events within the team.
2. Secretarial
2.1. Responsible for anticipating secretarial needs of and for supporting the agreed members of the research team. This will include arranging meetings, ordering and collecting patient notes, travel and general diary management.
2.2. Responsible for undertaking typing of both routine and complex letters and reports that may contain some medical terminology tables and graphs. Assist with the preparation of presentations. This may also involve occasional audio typing.
2.3. Responsible for taking, transcribing and circulating minutes of formal meetings as required and within the agreed timeframe.
2.4. Deal with telephone and face to face enquiries, initiating action as appropriate
2.5. General photocopying and collating of documents
2.6. Booking taxi’s and couriers for staff, patients and packages when required.
3. Finance
3.1. To be responsible for ordering consumables as instructed by staff using the Trust computerised system, non-stock paper system and/or any other local arrangement. Ensure accuracy of the orders and liaise with the Procurement department to ensure timely and correct delivery of the goods.
3.2. To be responsible for maintaining adequate stocks of stationery, ordering when necessary, to ensure the sooth running of the department.
3.3. Assist with the maintenance of any administrative system aimed at controlling income and expenditure (i.e. petty cash) and patient travel expense claims.
4. Personal Development
4.1. Actively participate in personal development together with line manager. Ensure performance is appraised following the Trust appraisal and KAD procedures.
4.2. Develop a clear understanding of the service and the role. Also able to provide cover for colleagues in the area when necessary
5. General
5.1. Ensure all office equipment is functioning correctly and arrange for repair or replacement as necessary
5.2. The post holder has a general duty of care for the health, safety and well-being of work colleagues, visitors and patients within the hospital in addition to any specific risk management or clinical governance accountabilities associated with this post.
5.3. The post holder will carry out their duties with due regard to the Trust’s Equal Opportunities Policy, Standing Financial Instructions, the requirements of the Departmental Quality system and other relevant Policies of the Trust
5.4. To maintain satisfactory personal performance and quality standards and to achieve where possible objectives agreed in the Annual Staff Appraisal system.
5.5. To ensure compliance with the Health & Safety at Work Act of 1974 and all other relevant legislation, national and Trust policies and procedures.
5.6. To ensure that acceptable standards of data protection are maintained in accordance with the Data Protection Act 1984 and to observe and maintain confidentiality of patient records and staff information. The post holder’s attention is also drawn to the Computer Misuse Act 1990.
5.7. All employees of King’s College Hospital are required to carry out their duties with due regard to the Fair Access Policy and respect the cultural beliefs and customs held by clients and staff.
5.8. Suitable alternative employment for people employed in research posts will include clinical service posts.
IMPORTANT
- Check your email account regularly as this is how we will communicate with you
- If you delete the job from any of your accounts, you may be prevented from accessing further communications
- To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
- Please provide email addresses for referees where possible
- Click here to see the range of benefits we offer
- Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
- All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
- Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.
King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications
King's Health Partners Academic Health Science Centre Website
King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.
Applicant requirements
Person specification
Education and Qualifications
Essential criteria
- GCSE A-C grade in English or equivalent.
Knowledge and Experience
Essential criteria
- Previous administrative experience
- ECDL or proven equivalent experience in MS Office, email and Internet browsers
Desirable criteria
- • Knowledge of medical terminology
Skills and Competencies
Essential criteria
- Excellent communication skills in English written and verbal
- Able to exchange confidential sensitive or contentious information following clear guidelines
- Proven organisational skills
- Ability to work under pressure within a co-operative multi-disciplinary team-based working environment
- Excellent problem solving skills
- Ability to work without supervision and use own initiative.
- Ability to contribute to team working and to develop good working relationships
- Neat, tidy and able to portray a professional image
- Effective in managing own time
- Ability to concentrate even with frequent interruptions and unpredictable working pattern
Desirable criteria
- Indonesian language skills
Further details / informal visits contact
- Name
- Phoebe Tall
- Job title
- Europar Reserach Administrator
- Email address
- [email protected]
- Telephone number
- 02032997149
No longer accepting applications
Sorry, this vacancy is no longer accepting applications.
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