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The Christie NHS Foundation Trust
About
- Radiotherapy, in one of the world's largest radiotherapy departments and at our satellite radiotherapy centres in Oldham and Salford
- Chemotherapy, in the UK's largest chemotherapy unit, as well as via 10 other sites, a mobile chemotherapy unit and in patients’ homes
- Highly specialist surgery for complex and rare cancer. Click here to find out more about surgery at The Christie.
- A wide range of support and diagnostic services
Find out more about how we treat cancer.
We are a national cancer specialist based in Manchester
We serve a population of 3.2 million people across Greater Manchester and Cheshire while 26% of our patients are referred to us from across the UK.
We have an annual turnover of £230 million, operating with 2,500 staff, 300 volunteers, 30,000 public members and one of the largest hospital charities in the UK.
Find out more about our Foundation Trust
We have been delivering world-first breakthroughs for over 100 years
The Christie has been named, by the National Institute for Health Research (NIHR), as one of the best hospitals providing opportunities for patients to take part in clinical research studies.
The Christie has one of the largest trials portfolios in the UK, with over 650 active clinical trials.
We are part of the Manchester Cancer Research Centre working with The University of Manchester and Cancer Research UK. We are also one of seven partners in the Manchester Academic Health Science Research Centre.
We established The Christie School of Oncology to provide undergraduate education, clinical professional and medical education - the first of its kind in the UK.
web site May 2018
Senior Team Administrator
Accepting applications until: 28-Nov-2024 23:59
Vacancy status: Open
Accepting applications until: 28-Nov-2024 23:59
Key details
Location
- Site
- Operational Performance Improvement - E00927
- Town
- Manchester
- Postcode
- M20 4BX
- Major / Minor Region
- Manchester
Contract type & working pattern
- Contract
- 12 months (12 months fixed term)
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £26,530 - £29,114 per annum, pro rata
- Salary period
- Yearly
- Grade
- (Band 4)
Specialty
- Main area
- Operational Performance Improvement - E00927
Job overview
Greater Manchester Cancer Alliance is the cancer programme of the Integrated Care System which covers the whole of Greater Manchester and Eastern Cheshire covering a population of 3 million people. Greater Manchester Cancer Alliance drive to improve patient pathways and cancer care across the system with a broad focus on areas from prevention and early diagnosis, improving access to treatment and supporting people to live better with cancer.
We have a vacancy for a senior team administrator to support our senior management team and wider alliance team to continue to improve cancer care across Greater Manchester. As a senior team administrator, you would be responsible for supporting the senior team with comprehensive administrative duties including diary management, minute taking, event organisation, processing invoices and communicating with the wider team. Our offices are based at The Christie and there is a flexible approach to both office and home working with the occasional requirement to travel around Greater Manchester to external meetings.
This role is a fantastic opportunity for someone looking to expand their experience and skills whilst supporting the improvement of cancer care for the patients in Greater Manchester.
This contract is 12 months in the initial instance. Secondments welcomed.
Flexible working patterns will be considered.
Advert
This is a fantastic opportunity to be the initial point of contact for both Greater Manchester Cancer Alliance staff and external stakeholders. The successful candidate will provide comprehensive administrative support to the senior team to ensure they can work with the wider Greater Manchester healthcare system to improve care for our patients. We are looking for someone enthusiastic, well organised, proactive and flexible to join our team. You must have excellent written communication skills, be proficient in outlook, MS Teams and Microsoft office tools as we as having good attention to detail and understand the need for diplomacy and confidentiality.
This is an exciting time for applicants with significant experience in a similar administrative or PA role to join the Greater Manchester Cancer team.
Working for our organisation
The Greater Manchester Cancer Alliance team are hosted by The Christie.
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Detailed job description and main responsibilities
DUTIES AND RESPONSIBILITIES
ROLES AND RESPONSIBILITIES
- Maintain up-to-date personnel records for all Greater Manchester Team members including personal contact details, confidential records, CV’s etc.
- Provide high quality administrative support to the team including minute taking and distribution of such in a timely manner
- Manage electronic staff records (ESR)
- Meeting scheduling and diary management
- Provide a high level, professional and confidential Personal Assistant service, covering all aspects of secretarial, administrative and organisational support
- Co-ordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.
- Undertake coordination and collation of board papers to support delivery.
- Create, develop and maintain good office systems essential to the smooth running of the Greater Manchester Cancer
Communication and support
- Assist the Associate Director in the planning and preparation of regular Board meetings for Greater Manchester Cancer. Facilitate effective communication and co-ordination of activities between members of Greater Manchester Cancer, local, regional and national agencies.
- Support and maintain key information on the Greater Manchester Cancer Website on behalf of the Associate Director and Programme Leads.
- Deal with a range of enquiries taking appropriate action and liaising with relevant staff.
Finance
- Assist in the tracking of the Greater Manchester Cancer invoices and full expenditure in accordance with Trust policy and send all invoices to the finance office for prompt authorisation of monthly expenditure.
- Monitoring of stock/stationary to maintain smooth transition of business practices.
Other
- To maintain a legal responsibility for all records (including staff health, financial, personal and administrative) gathered or used as part of your work within the organisation and comply with Data Protection Act.
- To maintain a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions, by co-operating with management to enable the Trust to meet its own legal duties and to report any circumstances that may compromise the health, safety and welfare of those affected by the Trust undertakings.
- To confidentiality. This duty lasts indefinitely and will continue after you leave employment.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential criteria
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Desirable criteria
- Educated to degree level
Experience
Essential criteria
- Previous PA Experience
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
Desirable criteria
- Office management and supervisory experience
Skills
Essential criteria
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint
- Able to work autonomously as well as part of a team
- Able to prioritise work and meet deadlines
- Willingness to develop the role
- Positive and flexible approach to work
- Clear communicator with excellent writing skills i.e. minute taking
- Professional and confidential manner
- Adept at managing a busy and diverse workload
Knowledge
Essential criteria
- Working Knowledge of medical terminology
Desirable criteria
- Has an understanding of cancer services in Greater Manchester
Values
Essential criteria
- Committed to quality in all that they do
- Values diversity and difference and promotes equality of opportunity
- Committed to working to help colleagues deliver better outcomes for patients
- Operates with integrity and openness
- Committed to personal development and supporting others to do the same
- Energetic and enthusiastic, capable of generating enthusiasm in others
- Challenges received wisdom and acceptance of the status quo
- Evidence of continuing personal development
Other
Essential criteria
- Can manage own workload
- Can make informed decisions in the absence of complete information
- Can work to demanding and changing timescales
Further details / informal visits contact
- Name
- Alex Riley
- Job title
- Pathway Manager
- Email address
- [email protected]
- Telephone number
- 0781 618 9104
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