Trac proudly powers the recruitment for
Guy's and St Thomas' NHS Foundation Trust
About
Contact
- Address
- Trust Offices
- St Thomas' Street
- London
- SE1 9RT
- Contact Number
- 020 7188 7188
Medical Workforce HR Assistant
Accepting applications until: 06-Sep-2026 23:59
Vacancy status: Open
Accepting applications until: 06-Sep-2026 23:59
Key details
Location
- Gwefan
- Great Dover Street
- Cyfeiriad
- Guys and St Thomas NHS foundation Trust
- Tref
- London
- Cod post
- SE1 4YB
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Fixed term: 6 months (contract until 31/03/2027)
- Oriau
- Full time - 37.5 hours per week (Monday to Friday)
Salary
- Cyflog
- £31,554 - £33,270 per annum including HCAS
- Cyfnod cyflog
- Yearly
- Gradd
- (NHS AfC: Band 3)
Specialty
- Prif leoliad
- Human Resources/Medical Workforce
Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.
Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital.
Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions.
Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.
In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’.
The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
We have one of the most ambitious capital investment programmes anywhere in the NHS.
Trosolwg o'r swydd
An exciting, fixed term opportunity has arisen, to commence as soon as possible until 31st March 2027, for a highly driven and motivated individual to become part of the Medical Workforce department at one of the largest and most prestigious NHS organisations.
The post holder will be based in the Medical HR Team, and will provide specialist expert advice for Doctors, Consultants and Dentists on pay, contracts and HR policies.
Advert
The post holder will be responsible for dealing with a range of queries from staff and managers on a wide range of terms and conditions and HR policies and procedures. Contribute to the resolution of queries and concerns.
Give guidance on the interpretation and application of Medical and Dental national terms and conditions, and local policy and practice.
Ensure that all doctors are suitably registered and permitted to work in the UK, health cleared, have the appropriate training approval and DBS clearance, using TRAC to facilitate this.
Ensure medical personnel files are kept up to date with the relevant information, and associated contract and payroll documentation is completed and processed in a timely manner.
Issue offer letters, contracts and generic work schedules for Resident Doctors in line with the NHS Employers Code of Practice deadlines, using TRAC. The post holder will also be responsible for completing ID checks as necessary, in addition to attending the monthly Junior Doctor Induction day with the Medical HR Team.
Gweithio i'n sefydliad
Guy’s and St Thomas’ NHS Foundation Trust comprises two of London’s best known teaching hospitals with a long history of high quality care,
clinical excellence and innovation, the Evelina London Children’s Hospital and community services in Lambeth and Southwark.
We are among the UK’s busiest, most successful foundation trusts. We provide a full range of local hospital and community services for people in
Lambeth and Southwark, as well as specialist care for patients from further afield, including cancer, renal and cardiothoracic services.
We strive to recruit and retain the best staff as the dedication and skill of our employees ensure that our services are high quality, safe and patient focused.
Swydd-ddisgrifiad a phrif gyfrifoldebau manwl
Job Summary
This post is in the Medical Workforce Team, a specialist service aiming to provide high quality expert advice to the Trust’s Medical & Dental workforce. The post has a broad remit supporting the clinical groups. The postholder will provide an efficient and accurate employee administration processing service.
The postholder will work closely with a Medical Workforce HR Advisor to support the clinical groups within the Trust and will be encouraged to initiate and discuss new ideas to improve the operational Medical HR service and develop these with the Medical HR Team Leader and Medical Workforce Manager.
2. Duties and Responsibilities
Deal with a range of queries from staff and managers on a wide range of terms and conditions and HR policies and procedures. Contribute to the resolution of queries and concerns.
Give guidance on the interpretation and application of Medical and Dental national terms and conditions, and local policy and practice.
Ensure that all doctors are suitably registered and permitted to work in the UK, health cleared, have the appropriate training approval and DBS clearance, using TRAC to facilitate this.
Ensure medical personnel files are kept up to date with the relevant information, and associated contract and payroll documentation is completed and processed in a timely manner.
Issue offer letters, contracts and generic work schedules for Resident Doctors in line with the NHS Employers Code of Practice deadlines, using TRAC
Ensure that all new starters have an indexed personal file on the shared drive and recruitment file is downloaded from TRAC.
Complete pre-employment checks for Resident Doctors using TRAC and ensure any issues raised immediately to the Medical HR Advisor or Team Leader.
Complete payroll and data quality reports as necessary.
Manage IAT requests and various notifications via ESR.
Support the Medical HR Advisor in dealing with complex contractual pay queries on the Trust People Hub.
Issue Confirmation of Employment Requests and complete Financial References.
Work closely with wider Workforce Teams including Payroll, Recruitment and HR Client Services and Staff Bank to ensure a high quality service.
Undertake ad hoc projects as identified by the Medical HR Advisor/Team Leader.
Identify personal development needs and opportunities that help deliver an excellent service.
Maintain confidentiality and professionalism at all times.
Information Resources
Maintain manual and electronic filing systems ensuring security and confidentiality of information, record keeping, and archiving of information.
Ensure knowledge of Trust policies and procedures in addition to Trust systems and the ability to interpret the data contained.
Comply with Staff records protocols at all times.
To maintain, update, and ensure data accuracy in all systems including ESR and TRAC to capture all personal information, DBS, visa information, statutory registration, ID documents.
Effective system and data cleansing administration to ensure accuracy and transparency of Trust workforce information at all times.
Provide, receive and deal with confidential information on a daily basis
To highlight and record potential risks and agree corrective actions as appropriate.
Continuous Personal Development
Contribute to the education and training of multidisciplinary groups as appropriate.
Be proactive in respect of own learning.
Other
To undertake any other duties commensurate with the grade
To ensure principles of diversity are adhered to at all times
Key Relationships
Internal: Service Managers, the Medical & Dental workforce, other HR Teams, , Shared Service Teams, Medical Education Department,
External: External applicants, NHS England, NHS London, Other NHS Trusts, GMC, GDC
This is an outline job description that may be subject to change. Any changes will be discussed with the postholder.
Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.
Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.
As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends.
Flexible working
We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process.
Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on the UK Government website.
Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis.
Please apply for this post by clicking "Apply Online Now."
Person specification
Qualifications/ Education
Meini prawf hanfodol
- Educated to GCSE or equivalent including English and Mathematics
- NVQ level 3 or equivalent experience in customer service or administration
Professional/ Statutory Registration
Meini prawf hanfodol
- Certificate in Personnel Practice level or an equivalent HR qualification
- Studying towards a Certificate in Personnel Practice level or an equivalent HR qualification
Previous experience
Meini prawf hanfodol
- Experience of working in an office environment or experience working in an admin support role.
Skills/Knowledge/Ability
Meini prawf hanfodol
- Well developed communication skills
- Able to work with staff and managers
- Able to plan and organise workload
- Able to work on own initiative and effectively prioritise
- Good attention to detail able to use Word, Excel, Access programmes
- Able to build credibility with managers and staff
- Able to deal with difficult people
- Empathetic in sensitive situations
- Experience of developing HR policies and/or guidance
Additional Information
Meini prawf hanfodol
- May occasionally be required to work flexible hours
- Problem solving approach to work
Further details / informal visits contact
- Enw
- Clair Arnold
- Teitl y swydd
- Interim Medical Operations Manager
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
Kelly Stannard
Medical Workforce Operations Manager
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