Trac proudly powers the recruitment for
Sheffield Teaching Hospitals NHS Foundation Trust
About
Sheffield Teaching Hospitals NHS Foundation Trust manages the five adult hospitals and many of the Community Health Services in Sheffield and is one of the UK's busiest NHS Trusts.
We employ around 18,000 staff and provide around one million patient episodes each year, making us the second largest NHS trust in England. As well as providing hospital services for our local population, our hospitals provide a range of vital regional and national specialties. Regionally these include cardiac and orthopaedic surgery, neurology and renal care. National services include pulmonary hypertension treatment, particular ophthalmology, spinal and neurosurgical care, and specialist cancer treatments.
We have been one of the best performing NHS organisations in the country over the last five years including winning the title of 'Hospital Trust of the Year' in the Good Hospital Guide three times. The Trust has strong partnerships with the University of Sheffield, Sheffield Hallam University and other healthcare providers to remain at the forefront of clinical sciences, teaching and research.
The Northern General is the largest of our hospitals located to the north of the city, the hospital is spread out over a large site. Amongst the specialist services located there are orthopaedics, renal, spinal injuries and cardiothoracic (heart and lung) services. Sheffield’s Adult Accident & Emergency department is also based here and is one of three Major Trauma Centres for the Yorkshire & Humber Region.
The Royal Hallamshire is a major acute teaching hospital based around a tower block of 800 beds and a large outpatient department. The hospital is home to a range of expert specialist services which include a dedicated neurosciences department, the Sheffield Vision Centre, specialist Haematology centre and award winning Gastroenterology department. Alongside the Royal Hallamshire is the Jessop Wing, a purpose built building providing round the clock maternity care and specialist neonatal intensive care.
Weston Park is a specialist cancer hospital providing a full range of non-surgical cancer services to the population of South Yorkshire, North Nottinghamshire and North Derbyshire. It also enjoys national and international recognition for certain specific treatments. It has 140 beds and is home to a specialist cancer research centre and one of the UK’s only teenage cancer units.
The Charles Clifford is a dental teaching hospital linked to The University of Sheffield’s School of Clinical Dentistry. The hospital provides dental outpatient services and emergency dental services for the city.
The Trust also delivers a range of community services to provide care closer to home and prevent hospital admissions wherever possible.
We want to recruit and retain the best staff to organisation to deliver our commitment to high quality patient care.
Procurement Systems Administrator
Accepting applications until: 01-Dec-2024 23:59
Vacancy status: Open
Accepting applications until: 01-Dec-2024 23:59
Key details
Location
- Site
- Northern General Hospital
- Address
- Herries Road
- Town
- Sheffield
- Postcode
- S5 7AU
- Major / Minor Region
- South Yorkshire
Contract type & working pattern
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
Salary
- Salary
- £24,071 - £25,674 pa/pro rata for part time staff
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 3)
Specialty
- Main area
- Procurement
- Interview date
- 09/12/2024
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An excellent opportunity has become available in the procurement department for a hardworking and dedicated Procurement Systems Administrator at Sheffield Teaching Hospitals (STH).
The trust requirement to analyse and assimilate data has grown in recent years and the need for additional support has become more evident. We have an ambitious programme of improvement which will focus the need for new systems to increase internal productive efficiencies. This will in turn deliver significant improvements to front line services in all areas of the trust.
Advert
To assist in maintaining the timely and effective functioning of Procurement related IT systems, underpinning the Trust’s business operations.
To provide support and assistance to service users of Procurement related IT systems by providing advice, support, incidence resolution and/or training solutions or invoking incident escalation actions as relevant.
To support the production of timely system reports which support business operations and ensure effective and relevant distribution.
To develop and maintain catalogues to support commercial performance and regulatory compliance.
To support the analysis of expenditure data and identify areas of opportunity which may result in cash releasing savings.
To provide supplementary support to the Procurement Analyst (PA) in analysing Procurement activity.
Working for our organisation
The Procurement department provides procurement and supply chain services to both Sheffield Teaching Hospitals (STH) and the Sheffield Children's Hospital (SCH).
The department’s procurement team take responsibility for developing strategies to meet the procurement needs of individual directorates and the Trust as a whole, and for delivering measurable savings from revenue expenditure in line with the Trust’s formal Savings Plan.
An exciting opportunity has arisen for Procurement Systems Administrator to join the Procurement department; a role which will be pivotal in delivering substantial savings to the Trust
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
Essential criteria
- GCSE Maths & English grade 4/C or above or equivalent qualifications/ experience..
- NVQ 3, A-Levels or equivalent standard, or equivalent experience.
Desirable criteria
- Degree in any subject (or equivalent).
Experience
Desirable criteria
- Experience of working in Purchasing / Sales / Purchase Ledger.
- Basic financial awareness.
Experience
Essential criteria
- Experience of using Microsoft Applications, specifically Excel.
- Experience of interpreting analytical data.
- Experience of maintaining a database.
- Experience of combining data from multiple sources and producing Analytical reporting.
- Experience of Systems Implementation and Administration.
- An understanding of the purchase to pay lifecycle.
Desirable criteria
- Experience of working in Procurement setting.
- Experience of eProcurement landscape.
Skills and Knowledge
Essential criteria
- Competent and confident in the use of IT packages, particularly Microsoft Windows – including Word, Excel, and Outlook
- Ability to work with figures and demonstrate numeracy.
Desirable criteria
- Experience of training staff.
Personal Qualities
Essential criteria
- Well-developed communication skills, verbal and written.
- Positive team player.
Skills and Knowledge
Essential criteria
- Understanding of the need for accurate information systems.
- Ability to validate/cleanse data and produce accurate statistical reports.
- Ability to organise and prioritise own workload and adapt to change.
Documents
- Job Description - Procurement Systems Administrator (PDF, 166.5KB)
- Person Specification - Procurement Systems Administrator (PDF, 176.6KB)
- Candidate Application Best Practice Guide - please read before completing your application (PDF, 236.3KB)
- Information for Applicants on the Trust & Selection Process (PDF, 763.8KB)
- Getting to Work at Sheffield Teaching Hospitals (PDF, 501.0KB)
- Candidates with Disabilities Useful Contacts (PDF, 113.1KB)
- Applicants - How We Use Your Information (PDF, 87.4KB)
- Policy Statement on the Recruitment of Ex-Offenders (PDF, 124.0KB)
- EUSS Introduction to EUSS Factsheet (PDF, 279.6KB)
- Staff Benefits (PDF, 2.7MB)
- A Guide to Using Artificial Intelligence and With Your Personal Statement (PDF, 163.6KB)
Further details / informal visits contact
- Name
- Simon Beal
- Job title
- Head of Efficiency & E-Procurement
- Email address
- [email protected]
- Telephone number
- 07920700796
Start your application
You must sign in to a Trac account before you can apply for this job.
Sign in
Create an account
Create your account and apply for your new job!