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Sheffield Teaching Hospitals NHS Foundation Trust
About
Sheffield Teaching Hospitals NHS Foundation Trust manages the five adult hospitals and many of the Community Health Services in Sheffield and is one of the UK's busiest NHS Trusts.
We employ around 18,000 staff and provide around one million patient episodes each year, making us the second largest NHS trust in England. As well as providing hospital services for our local population, our hospitals provide a range of vital regional and national specialties. Regionally these include cardiac and orthopaedic surgery, neurology and renal care. National services include pulmonary hypertension treatment, particular ophthalmology, spinal and neurosurgical care, and specialist cancer treatments.
We have been one of the best performing NHS organisations in the country over the last five years including winning the title of 'Hospital Trust of the Year' in the Good Hospital Guide three times. The Trust has strong partnerships with the University of Sheffield, Sheffield Hallam University and other healthcare providers to remain at the forefront of clinical sciences, teaching and research.
The Northern General is the largest of our hospitals located to the north of the city, the hospital is spread out over a large site. Amongst the specialist services located there are orthopaedics, renal, spinal injuries and cardiothoracic (heart and lung) services. Sheffield’s Adult Accident & Emergency department is also based here and is one of three Major Trauma Centres for the Yorkshire & Humber Region.
The Royal Hallamshire is a major acute teaching hospital based around a tower block of 800 beds and a large outpatient department. The hospital is home to a range of expert specialist services which include a dedicated neurosciences department, the Sheffield Vision Centre, specialist Haematology centre and award winning Gastroenterology department. Alongside the Royal Hallamshire is the Jessop Wing, a purpose built building providing round the clock maternity care and specialist neonatal intensive care.
Weston Park is a specialist cancer hospital providing a full range of non-surgical cancer services to the population of South Yorkshire, North Nottinghamshire and North Derbyshire. It also enjoys national and international recognition for certain specific treatments. It has 140 beds and is home to a specialist cancer research centre and one of the UK’s only teenage cancer units.
The Charles Clifford is a dental teaching hospital linked to The University of Sheffield’s School of Clinical Dentistry. The hospital provides dental outpatient services and emergency dental services for the city.
The Trust also delivers a range of community services to provide care closer to home and prevent hospital admissions wherever possible.
We want to recruit and retain the best staff to organisation to deliver our commitment to high quality patient care.
Secretary
Accepting applications until: 01-Dec-2024 23:59
Vacancy status: Open
Accepting applications until: 01-Dec-2024 23:59
Key details
Location
- Site
- Northern General Hospital
- Address
- Herries Road
- Town
- Sheffield
- Postcode
- S5 7AU
- Major / Minor Region
- South Yorkshire
Contract type & working pattern
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
Salary
- Salary
- £24,071 - £25,674 Per annum pro rata for part time staff
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 3)
Specialty
- Main area
- Administrative
- Interview date
- 11/12/2024
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
The Radiology Department are looking for a highly motivated individual to join the secretarial Team at the Northern General Hospital.
This is an exciting opportunity to support the administration of the service, which has busy outpatient service across all sites of the Trust.
This role will support the department, ensuring patient pathways are recorded accurately and patients receive a first class service.
Advert
The post holder will need to have excellent work typing skills. Previous relevant secretarial experience is desirable.
The post holders will need to demonstrate a high level of attention to detail, excellent communication and organisational skills, and the ability to work with colleagues from a variety of professions and backgrounds. The post holder will be expected to work flexibly to meet the needs of the service.
A key part of the role will be ensuring the delivery of an efficient and high quality service to patients and therefore the post holder will require extensive experience of working in a healthcare, customer care or retail/hospitality setting. Familiarity with Trust systems such as CRIS, Lorenzo, SystemOne, ICE, and Digital Dictation is also desirable but not essential for the role.
Applicants should be able to demonstrate evidence of a strong commitment to personal development.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- NVQ level 3 Business/Admin or equivalent qualification or experience
- 5 GCSE (or equivalent) to include English and Maths at grade C/4 or above or equivalent experience
Desirable criteria
- Medical terminology course
- ECDL or evidence of short courses in All Core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
Experience
Essential criteria
- Relevant experience of secretarial/ clerical/administration duties
- Relevant experience working in a multidisciplinary environment
- Experience of producing documents to a high standard of presentation with good accuracy Experience of meeting objectives and deadlines in a fast paced environment Excellent standard of I.T. literacy and keyboard skills including the use of Microsoft Office software packages
- Experience of meeting objectives and deadlines in a fast paced environment
- Excellent standard of I.T. literacy and keyboard skills including the use of Microsoft Office software packages
Desirable criteria
- Experience of working in a clerical role within a clinical directorate in the NHS
- Demonstrable track record working with healthcare targets, especially the 6 week diagnostic target
- Knowledge of Trust data systems e.g. Lorenzo, ICE, CRIS or equivalent Administrative systems
special skills/Aptitudes
Essential criteria
- Proven administrative, communication and organisational skills
- Excellent written and verbal communication skills.
- Excellent interpersonal skills and experience of liaising with senior clinical and management staff
- Self-motivated and able to work independently on own initiative and as part of a team, able to deal with varied situations with tact and diplomacy
- Able to work in a methodical & analytical manner.
- Prioritise work, meet deadlines & utilise good organisational skills
- Flexible approach to working
- Empathy for patients and understanding of the Trust’s proud values
- A positive, polite and professional attitude to meet service needs.
Desirable criteria
- An understanding of the importance of attention to detail when maintaining high data quality
Further Training
Essential criteria
- A willingness to undertake further training as required for the role.
Desirable criteria
- An understanding of the protection of patient’s rights and confidentiality in all areas of data handling
Other Factors
Essential criteria
- Willingness and ability to travel to other hospital sites when required
- Willingness to work flexibly, undertaking ad hoc tasks commensurate with the banding of the post
Documents
- Job Description (PDF, 560.3KB)
- Person Specification (PDF, 128.4KB)
- Candidate Application Best Practice Guide - please read before completing your application (PDF, 236.3KB)
- Information for Applicants on the Trust & Selection Process (PDF, 763.8KB)
- Getting to Work at Sheffield Teaching Hospitals (PDF, 501.0KB)
- Candidates with Disabilities Useful Contacts (PDF, 113.1KB)
- Applicants - How We Use Your Information (PDF, 87.4KB)
- Policy Statement on the Recruitment of Ex-Offenders (PDF, 124.0KB)
- Staff Benefits (PDF, 2.7MB)
- A Guide to Using Artificial Intelligence and With Your Personal Statement (PDF, 163.6KB)
Further details / informal visits contact
- Name
- Jenny Bingham
- Job title
- Deputy Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 01142269450
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