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Health Research Authority
About
Contact
- Address
- Health Research Authority
- 2 Redman Place
- Stratford
- London
- E20 1JQ
- Contact Number
- Telephone: 0300 330 9416
Member Management & Development Administrator
Accepting applications until: 06-Jan-2025 23:59
Vacancy status: Open
Accepting applications until: 06-Jan-2025 23:59
Key details
Location
- Site
- 3 Piccadilly Place
- Address
- London Road
- Town
- Manchester
- Postcode
- M1 3BN
- Major / Minor Region
- London
Contract type & working pattern
- Contract
- Fixed term: 13 months (End date: 12th April 2026)
- Hours
- Full time
- Flexible working
- Home or remote working
Salary
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Grade
- (NHS AfC: Band 4)
Specialty
- Main area
- Administrative and Clerical
The HRA is a Non Departmental Public Body with the remit to protect and promote the interests of patients and the public in health and social care research. We do this by supporting and promoting a robust and efficient regulatory and governance framework in the UK. We provide the Research Ethics Service (RES), Confidentiality Advice function, assessments and assurances on behalf of the NHS, and learning, guidance and advice for the research community. Our ambition is to make the UK a great place to do research, where more money invested in research goes into carrying out relevant, good quality research.
Our purpose is to ensure that research involving NHS patients and members of the public is approved through a proportionate and robust system, that they are provided with the information they need to help them decide whether they wish to take part, and that their opportunity to do so is maximised by simplifying the processes by which high quality research is assessed. We have already delivered significant improvements by centralising and simplifying the approval of research in the NHS in England, and are undertaking a range of significant programmes to deliver further improvements.
Job overview
We are looking for a candidate with exceptional administrative and communication skills to contribute to the management and support of the volunteers who deliver the Health Research Authority’s Research Approvals Service.
This is an exciting time to join the team, as we develop our recruitment and retention strategy for our volunteers, which ensures that the research undertaken in England and beyond has the perspective of a wide range of people with the right level of support and training, to ensure that the safety, rights and dignity of anyone who will become part of the research are protected.
We are looking for someone with experience in administration, including advance use of MS software packages, excellent organisational and communication skills, and experience liaising with internal and external agencies.
The successful candidate will work within a small team to help volunteers throughout their volunteering journey with the HRA, starting with the onboarding of new volunteers through to the development of experienced volunteers.
Advert
Reporting to the Member Management & Development Facilitator, the post holder will assist in the organisation and prioritisation of the Departmental team’s workload. They will support and work with the team in order to provide a comprehensive, high calibre administrative support to the HRA, ensuring the delivery of a coordinated and consistent operational management service within the governmental guidelines, and internal work instruction.
The post holder must be able to communicate sensitively and effectively with a wide range of people including members of the Research Ethics service. They will support and administer processes to sustain the division’s practice through administrative protocols, processes and procedures in line with service needs. The post holder may be required to cover for colleagues during absence and work flexible hours when necessary.
The post holder will be a proficient administrator, with attention to detail, ability to maintain an overview of multiple processes, and the ability to negotiate and reassess their own priorities and those of others.
Working for our organisation
Working at the HRA, we are reminded daily of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for you, not just us and the work we do.
We are committed to creating an inclusive workplace that promotes and values diversity. We know from experience that different ideas, perspectives and backgrounds create a stronger, more creative workplace that helps us to deliver the best services. We welcome applications which represent the rich diversity of our community: age, disability, gender identity and expression, ethnicity, religion or belief, sex, sexual orientation and other diverse characteristics, and we have policies in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process.
When applying to work here, speak to us about how we might be able to accommodate a flexible working arrangement – if it works for us, we will do our best to make it work for you.
Detailed job description and main responsibilities
This role sits within the HRA Approvals Service directorate which consists of various teams that all work together to provide the appropriate approval for health research in England and, for some applications, across the UK.
This directorate is responsible for:
- Delivering HRA Approval
- Supporting the Confidentiality Advisory Group and advising on the use of confidential patient information without consent
- Working to refine the systems and processes researchers need to follow to ensure a swift, robust and simple experience
- Providing guidance to applicants
- Providing training
- Working collaboratively with external partners to improve the research environment
To find out more and to understand the full duties of the role, please refer to the job description attached. In submitting your application with us, please note the following:
We currently do not accept applications via recruitment agencies.
We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.
Where applicants fail to demonstrate how they meet any one of the essential criteria of the person specification, the application will not be shortlisted. You will be considered based only on the information in your application form. CVs will not be considered.
The HRA reserves the right to close this vacancy early should it receive a sufficient number of applications.
In return for your commitment, we offer excellent opportunities for personal development and a healthy work-life balance. The HRA is committed to promoting and enhancing inclusion, diversity and equality. We welcome and encourage applications, who meet the criteria for the role, regardless of age, gender identity and gender expression, disability, race, religion or belief, marital status, pregnancy, sex or sexual orientation or any other personal circumstances. Reasonable adjustments to the interview process can be made upon request, for candidates with a disability. The HRA welcomes applicants who are interested in flexible working including job share, part time work, secondments or home-based working. Please discuss any preferred flexibility at your interview.
The HRA reserves the right to close this vacancy early should we receive a sufficient number of applications.
The HRA does not hold a sponsor licence in respect of skilled worker visas and so is unable to employ candidates requiring sponsorship.
In order to be considered for this position you must address the criteria outlined in the person specification in your supporting statement. You will be considered based on the information in your application form. CVs will not be considered. All contact is made via our Trac recruitment system. Please check your account regularly.
After applying via NHS Jobs, your submitted application will be imported into our Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.
If you have a query relating to your application, please contact the recruitment team on [email protected] or 0300 330 9416.
The NHSBSA is responsible for the processing of your application; a privacy notice is available at the following link to advise you on how we will process your personal data.
Person specification
Qualifications
Essential criteria
- Significant demonstrable and relevant experience in an administrative focused role equivalent to A-Level or NVQ3 in administration
Knowledge, Skills and Expertise
Essential criteria
- Knowledge and experience of a range of administrative practices and procedures
- Excellent organisational skills with the ability to prioritise against a background of change and frequently changing demands including the ability to work to tight deadlines
- Ability to recognise opportunities for process and system improvement and to articulate recommendations appropriately to line management
Desirable criteria
- Knowledge of principles and processes for approving and conducting health research in England, including legal requirements relating to research, and the ability to apply this knowledge practically
Experience
Essential criteria
- Experience of liaising and negotiating effectively with internal and external agencies, at all staff levels within an organisation
- Significant experience of recording and monitoring confidential information using a database or bespoke information system
- Advanced use of all MS Office packages, (eg Excel, Word, PowerPoint, Internet and Outlook)
Desirable criteria
- Experience in REC, NHS R&D or University Research Management
Analytical and Judgemental Skills
Essential criteria
- Ability to develop practical solutions to meet objectives or to escalate issues when needed
- Use analytical skills to identify any areas where quality of service is being impacted, contributing proposed solutions within appropriate lines of management
Interpersonal Skills
Essential criteria
- Excellent inter-personal skills and commitment to team working and respect and consideration for the skills of others
- Self-motivated, with ability to work on own initiative, making decisions where appropriate and organise own workload
- Ability to develop good communications with the Chairs and Members and the extended research community
Other
Essential criteria
- Willingness to travel occasionally, including some overnight stays with notice
- Commitment to inclusivity and valuing diversity
Documents
Further details / informal visits contact
- Name
- David Parr
- Job title
- Member Management & Development Facilitator
- Email address
- [email protected]
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