Executive Assistant

Job overview

Reporting to the Business Operations Manager, the Executive Assistant is responsible for providing comprehensive high calibre administrative support to the Approvals Service Directorate, and EA support to the Director, Deputy Director and senior management team. The postholder will undertake multiple requests relating to work activities and manage deadlines appropriately. This will include providing effective, proactive diary management and prioritising high level competing demands. The postholder will organise travel, accommodation and events for the Directorate and provide support to recruitment processes and external stakeholder events. They will also provide secretariat support to a variety of internal and external meetings, producing agendas and high-quality minutes, monitoring risk registers and action and decision logs and liaising with action or risk owners.  The role will require collaborative working with a range of internal and external stakeholders in areas that may be sensitive, confidential and complex and the post-holder will be required to work under their own initiative and to problem solve under general oversight and direction from their line manager, displaying a high level of tact, diplomacy, sound judgment in when to seek further opinion.

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• Providing comprehensive high calibre administrative and executive assistant support to the Director, Deputy Director and wider Approvals Management team. Proactively managing diaries, anticipating and addressing conflicts
• Providing secretariat support to a wide variety of meetings, drafting agendas, circulating papers, taking minutes and following up on actions.  
• Interpreting complex and sensitive requests for information, ensuring these are answered appropriately and promptly,  prioritising where urgent contact needs to be made with the Director, Deputy Director or other managers.
• Liaising with HRA colleagues and communicating with a variety of stakeholders and organisations, often at high level, on behalf of the Directorate management team.
• Supporting the face-to-face event programme for REC members, organising venues, materials and catering alongside other ad hoc tasks relating to the event programme. 
• Booking travel and accommodation as required for the Approvals Directorate.
• Supporting the management team, and working with colleagues to ensure that the business and administrative aspect of Approvals Directorate work is sustained at all times.
• Supporting the Business Operations manager in facilitating the recruitment process for staff across the Approvals Directorate. 

Working for our organisation

Working at the HRA, we are reminded daily of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for you, not just us and the work we do. 

We are committed to creating an inclusive workplace that promotes and values diversity. We know from experience that different ideas, perspectives and backgrounds create a stronger, more creative workplace that helps us to deliver the best services. We welcome applications which represent the rich diversity of our community: age, disability, gender identity and expression, ethnicity, religion or belief, sex, sexual orientation and other diverse characteristics, and we have policies in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process. 

When applying to work here, speak to us about how we might be able to accommodate a flexible working arrangement – if it works for us, we will do our best to make it work for you. 

Please note, if applying to our Manchester, Nottingham or Bristol locations, we are only able to offer the role as home based.